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Administrative Assistant (Marketing Group)

Pancoast Staffing Services, Inc. Pittsburgh, PA
  • Expired: over a month ago. Applications are no longer accepted.

Downtown Pittsburgh integrated marketing group in need of experienced Office Administrator.


· Coordinate executive communications including interfacing with clients, responding to emails and providing project status updates to clients and internal team members.

· Manage the scheduling and administrative aspects of the CEO’s marketing platform which includes keynote speaking, workshops, webinars, blogs, podcasts.

· Schedule meetings and appointments and manage travel itineraries.

· Maintain an organized filing system of electronic and paper documents.

· Manage administrative component of CEO’s content platform including scheduling of show guests, pre/post show follow up, workshop scheduling, pre/post workshop follow up, etc.

· Help CEO manage content creation requirements and deadlines related to content calendar.

· Work with CEO to continually post relevant content to LinkedIn and other social media accounts and keep CEO social media profiles up to date.

· Assist Marketing Operations Director with administrative tasks tied to proposals, statements of work, client invoicing and receivables tracking.

· Suggest more efficient ways to run the office and troubleshoot malfunctions.

· Develop and sustain a level of professionalism among internal team, external clients and strategic partners.


· Proven work experience working directly with senior leaders.

· Familiarity with online based cloud systems.

· Detail oriented with the ability to stay on top of multiple assignments.

· An ability to think proactively and prioritize work.

· Proficiency in collaboration and delegation of duties.

· Strong organizational, project management and problem-solving skills.

· Exceptional interpersonal skills.

· Positive and professional demeanor.

Pancoast Staffing Services, Inc.


Pittsburgh, PA
15222 USA