Accounts Payable Processor

Accounts Payable Processor
Palms Associates, LLC, Virginia Beach, VA

Multi-Family and Commercial Real Estate Developer, Owner, Manager - 60 Years Strong!

Nearly 50% of our 200 employees with Palms 5+ years!

The Accounts Payable Processor (APP) is responsible for paying invoices, and other liabilities created by company operations, timely and accurately. To meet weekly Accounts Payable deadlines, the APP must maintain purchase orders, invoices, and related documents in a highly organized manner. The APP must be able to communicate courteously, professionally, and firmly with all on-site employees and vendors to ensure necessary documentation is received so that bills can be paid timely. The APP should reach advanced proficiency with Palms' payables software (Yardi PayScan) to secure the highest degree of process efficiency and data accuracy. Technology is constantly evolving, and in turn business processes and operations. Therefore, any Palm's job description will also evolve, and the incumbent is expected to reasonably adapt.This is an in-office position (not remote).

The APP is accountable for:

• Matching invoices to purchase orders (PO's) and coding invoices to correct general ledger account.
• Researching and utilizing critical thinking skills to solve billing issues.
• Reviewing invoices for appropriate documentation and approval prior to payment.
• Entering invoices into the payment process system.
• Processing the payment of utility billings using Microsoft Access database.

• Processing weekly status reports to the properties regarding outstanding items, including issues related to POs and invoices requiring additional approvals
• Ensuring current certificate of insurance on file from vendors servicing properties.
• Confirming vendor statements to ensure outstanding invoices have been paid.
• Accurately matching check stubs to backup for filing.
• Competently maintaining AP reports, spreadsheets, and related files.

• Resolving vendor, property, and employee inquiries in a timely and courteous manner.
• Operating within Palms' regulations, policies, work procedures, and instructions.
• Performing additional duties as assigned.

Qualifications and Credentials

The APP should possess:

• a high school diploma; additional college coursework a plus.
• 1+ years' experience in accounts payable and with accounts payable software is required; Yardi PayScan experience preferred. Only candidates who have worked within a cloud-based AP/Accounting operating system (and completely paperless) will be considered.
• An industry background in real estate and property management a plus.
• Ability to exercise professional judgment through effective oral and written communication, planning, and organizational skills.
• Collaboration skills to work effectively within a team of other AP team members.

• Proficient in Microsoft suite of products (Word, Excel, Teams, Outlook, etc.).

Palms perks
Outstanding total comp package, housing discount, opportunity for holiday bonuses, training expenses, health/dental/life/disability insurance 1st of month following 30 days' employment, company contribution to health savings account (HSA) up to $1,500, excellent PTO, wellness day and floating holiday, community service day, 401k + 4% match, profit sharing, other careers available at Palms' 23 large apartment communities throughout the southeast.

Palms Associates, LLC
www.palms.net
Privately held real estate company founded 1964
Palms is owner-manager for 5,500 apartment homes + 1,000,000 sf commercial retail/office
Palms respects your desire to work with a reputable company and team of employees, so we screen all employees prior to hire.