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Administrative Assistant

Paladin Consulting Inc San Jose, CA
  • Expired: over a month ago. Applications are no longer accepted.

Job Title: Sr On-Site Service Specialist
Work Location: San Jose, CA
Duration: Long-term contract with option to hire
Hours: Monday-Friday 8am-5pm
Education/Experience Required: Requires high school diploma, GED and 1 –2 years of experience or equivalent experience in a related field.


Job Description:

  • Legal office, reception greeting clients, answering phones, small admin projects.

Responsibilities:

  • Provides operations functions in one or all of the following areas: operates high volume duplicating equipment, performs associated copying tasks, operates high volume document imaging equipment and related software.
  • Also operates High volume mail management systems.
  • Generates reports for digital printing, imaging, and mail systems in digital format.
  • Ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage.
  • Provides copier maintenance and/or repair of customer site equipment.
  • May also perform bindery, QC and final check, housekeeping, file services, call center representative, and reception, etc.
  • May performs various building support functions related to meeting set ups and light maintenance.
  • Note: Due to the higher level of presentation and telephone skills needed to perform receptionist duties, employees performing this function are considered to be Senior On-Site Services Specialist.
  • This position reports directly to the Site Manager, Site Supervisor, or Assistant Site Manager, depending on site personnel configuration.
  • Runs high volume copy machines and performs binding and finishing work.
  • Operating high volume document imaging systems.
  • Operating document image handling software
  • Operating MS Office and Email systems for opening, sending and retrieving files
  • Opening, saving and transferring PC files based on established protocols
  • Accessing document management systems via established protocols
  • Ensures convenience copiers are working properly, checking for quality via daily inspections. Clears paper jams and informs technicians of specific problems
  • Maintains records for management reports and inventories of supplies needed.
  • Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required.
  • Calculates charges for jobs performed and maintains some billing logs.
  • Responds to and coordinates all service calls required by customer.
  • May perform filing duties in conjunction with specific customer requests.
  • Delivers completed jobs to pre-determined customer locations within and outside of the site.
  • Maintains daily meter and service logs.
  • May travel between customer's buildings.
  • Answers customer questions regarding status or feasibility of job requests.
  • Ensures upkeep of convenience copier areas by keeping neat and well stocked.
  • Performs duties related to the shipping of materials.
  • Performs duties related to the receiving of materials.
  • May perform meeting room and conference room set ups.
  • May perform building occupant moves within assigned facilities.
  • May perform re-lamping and light maintenance duties as assigned.
  • May perform occasional cleaning duties as needed.
  • May require periodic overtime on nights and weekends, including off-hour emergency response.
  • Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted.
  • Uses all copier equipment, calculator, fax machine, postage meter and some PC.
  • Performs filing duties, which may include 'purging' and archiving old documents.
  • Performs other duties as assigned.

Skills & Qualifications:

  • Top 3 skills: Phone, Customer Service, Legal background a bonus.
  • Requires high school diploma, GED and 1 –2 years of experience or equivalent experience in a related field.
  • Package screening experience and/or Security experience preferred.
  • Screening packages.
  • Picking up and delivering screened packages.
  • Lifting up to 50 lbs, occasionally up to 75 lbs with assistance as needed.

Paladin Consulting Inc

Why Work Here?

We work with companies that offer environments for our employees to contribute, learn, and advance their career!

Paladin Consulting is a leading Staffing and Recruiting provider based in Dallas. We have been staffing and recruiting talent for Fortune 500 companies for 30+ years. Talk with us today about staffing and recruiting opportunities. We always welcome great recruiters and partner with staffing service providers to make sure our clients get the talent they need.

Address

333 W SANTA CLARA ST STE 700
San Jose, CA
USA