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Project Coordinator

Pacific Studio
Seattle, WA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Hybrid work schedule may be possible at VP's discretion

Position Summary: The Project(s) Coordinator acts primarily as administrative support for projects and will work across departments to help facilitate clear project communication. The primary role of the Project Coordinator is to ensure project task clarity within Technical Design and Fabrication. The purpose is to ensure project workflow meets the project schedule and budget.

This position will review current and future project resource demands. He/she will create, maintain, and analyze an internal project production schedule reflecting project needs. The Project Coordinator is responsible for analyzing the project’s progress and communicating that information to Project teams and Shop Managers.

The Project Coordinator supports the plans developed by the Intake Manager, supports the Lead Fabricators, and keeps the Project Manager informed of project progress relative to contract. The Project Manager will maintain all communication with the client.

Essential Functions and Responsibilities:

Planning & Analysis

  • Participate in brainstorm sessions with newly assigned project teams after Project Handoffs and during the planning phase to understand the project schedule and resource requirements.
  • Evaluate that work scheduled meets timelines, the budgets, and project specifications indicated by approved project documentation.
  • Process – Ensure work processes are followed and upheld; confirm that other internal functions within Pacific Studio receive critical project information to complete all work within established deadlines.
  • Review the quality of the work completed by the project team on a regular basis to ensure that it meets the project standards.
  • Analyze and report on project metrics and other findings during the life of a project.
  • Track progress of the detailed work plan that identifies and sequences the activities needed to successfully complete the project. Ensure that all project team members understand and follow the plan.


  • Work with project teams to ensure the work plan is understood and followed.
  • Attend project production meetings and report on project milestone status.
  • Keep Shop Managers and Project Teams fully informed of scheduling and resource demand conflicts.
  • Work with Purchasing and Technical Coordination to ensure proper materials are selected and procured on time.
  • Work with team members to ensure samples/prototypes are created and shop drawings and samples/prototypes stay within the project budget and schedule.
  • Coordinate installation: plan and schedule staff travel to site/accommodations; execute trucking exhibits to site; coordinate activities with other trades on site. Be physically present for installations as needed.
  • Help resolve misunderstandings between Fabrication and Technical Design pertaining to project.
  • Ensure relevant information is being recorded in Procore and Epicor as needed.
  • Maintain a positive and supportive work environment that encourages the sharing of information and ideas.


  • Understand the project schedule. Assess how work in production impacts the schedule and changes to the schedule impacts production.
  • Mediate/moderate any scheduling issues, maintaining a diverse, collaborative, and pleasant workplace. Support project teams in problem solving.

Budget and Finance

  • Track, monitor and communicate resource needs in a timely fashion to mitigate the costs associated with overtime, extra shop space, and over-hires.
  • Ensure the project deliverables are on time, within budget and at the required level of quality.

Qualifications Required:

  • Minimum three years of project management/coordination experience in a manufacturing environment
  • Minimum three years’ estimating, accounting/billing, contract negotiations and scheduling
  • Substantive experience in the domains of fabrication, exhibit design, labor allocation, installation, logistics, and personnel management
  • Experience and understanding of process flow in a job shop
  • Ability to track multiple efforts across varying timeframes
  • Experience with office and enterprise software including or similar to MS Word, Excel, Smartsheets, and manufacturing software
  • Business math and writing skills
  • Experience reading and understanding construction drawings
  • Knowledge of production methods for graphic signage, wood and metal fabrication
  • Basic knowledge of electronics, AV equipment, lighting of exhibit galleries
  • College level education in related field
  • Ability to travel out of town, state, and country for extended installations

Qualifications Desired:

· Knowledge of museum industry

· Previous experience in an art/production/manufacturing type environment

· Strong understanding of Pacific Studio methods and processes

· Functional knowledge of Epicor

· Functional knowledge of Procor

Company Description
Design-build manufacturing company in the Museum industry serving clients worldwide. We fabricate the coolest things!

Pacific Studio

Why Work Here?
Intriguing industry! Great people! Design-build manufacturing company in the Museum industry serving clients worldwide. We fabricate the coolest things!


5311 Shilshole Ave NW

Seattle, WA



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