Skip to Main Content

Workplace Manager I

Pacific Program Management
San Francisco, CA
  • Posted: over a month ago
  • Full-Time
Job Description

Workplace Manager I
Reports to: Senior Project Manager
Location: San Francisco

Pacific Program Management (PPM) is a fast-growing, real estate program management firm that helps companies reimagine their workspace to enable the potential of people through a personalized, resourceful, and connected approach. Our people-centric ethos guides everything we do to create, implement, and operationalize customized workplace strategies to help clients achieve their business goals. Delivering an integrated solution through our three service lines of: workspace consulting, capital project management, and transition and relocation management, PPM gives clients the confidence to focus on what they do best.

People are at the heart of everything we do. We believe in building savvy, diverse teams that thrive in fast-paced, collaborative, agile and fun environments. Every member of the team has an integral role to play and has a direct impact on our future success, as well as the success of our clients and partners. Diversity to PPM means having a team that represents our communities and the clients we serve. Our people have different: backgrounds and histories, experiences and expertise, and perspectives and opinions. We are not one piece of fabric, but many different pieces of fabric seamlessly stitched together. Our teams embody our STIHL values of Service, Trust, Integrity, Honesty & Leadership in our everyday actions, and our culture thrives on our balance of care with accountability. We are One PPM.

While we are committed to achieving success for our clients, we are also committed to our communities - and each other. With a company commitment to donate 1% of all revenue to non-profits serving communities where we work, our team regularly participates in philanthropic events and volunteerism. And in everything we do, we have fun! Because we recognize the mission of reimagining the potential of people starts with reimagining our own.

Key Company Info

  • Our mission is to provide a personalized project management approach with a boutique-level connection.
  • Our approach is entrepreneurial and scalable, with the highest level of quality and professionalism.
  • Our core PPM values are: Service, Trust, Integrity, Honesty, & Leadership.
  • Our priorities and decision-making start with our People and Partners followed by PPM Performance.
We believe in building great teams that thrive in a collaborative and welcoming environment.

Job Summary

This Workplace Manager I position leads the existing space occupancy planning and data management, small move projects (including individual, transfers and leaves) and is a customer-facing representative for the clients’ Global Real Estate and Facility Management team specifically for the Workplace Management team. A successful candidate has an ability to communicate clearly with all parties involved in a project, including key stakeholders, internal customers, team members and vendor partners and lead a project team around a common set of goals. This role requires the ability to demonstrate exceptional customer service, teamwork, and attention to detail to ensure client satisfaction. Must be able to deal with conflict while maintaining professionalism and focus on the project goals.

Key Responsibilities
  • Maintains database of project floor plans, space assignments, occupancy, vacancy and utilization data for assigned sites.
  • Regular audits of the existing space for changes to architecture, FF&E and signage.
  • Develop, prepare and distributes cadenced and requested reports for select business units.
  • Maintain strong multi-level customer contact and relationships and directs space needs.
  • Meet all SLA requirements by providing daily correspondence, updates and resolutions for client needs via ticketing system.
  • Support the client’s Onboarding process (badge access, security clearance, parking and seat assignments).
  • Support Launch and Move teams by providing accurate space floor plans and assignment data as required.
  • Support the Move team with move project planning and execution.
  • Facilitate the coordination of Individual Moves (up to 10 headcount).
  • Update seat assignments with new hires, transfers, terminations and distribute to client and strategic planning teams as requested.
  • Manage multiple audit projects and team priorities simultaneously from inception to close out.
  • Provide measurable and timely response to client inquiries, work requests, and concerns.
  • Develop and lead a project team of key stakeholders (including vendor partners and clients etc.) to meet the project milestones and deliverables.
  • Able to read and understand project documents including but not limited to: floor plan drawings, allocation plans and space data management documents and reports.
  • Analyze and summarize space occupancy data in a clear, concise manner.
  • Develop vendor relationships and knowledge of their services and scope along with high-level processes.
  • Educate key stakeholders on the utilization and features of client’s space management platform.
  • Maintain accurate seating and headcount data in client’s space management platform.
  • Develop and maintain accurate project documentation/project files.
  • Facilitate project meetings with space occupancy planner and key stakeholders.
  • Document project risk and issues and escalate as needed.
  • Participate in process improvement and initiatives.
  • Bachelor's degree (BA/BS/BEng/BArch) preferred
  • Minimum of 3-5 years of related experience
  • Previous space occupancy or data management experience preferred
  • Experienced with Computer-Aided Facility Management (CAFM) systems are a plus
  • Proficiency with MS Office Suite, MS Project, MS Visio, and other data management software
  • Must be able to exchange accurate information at various levels demonstrating the ability to build consensus for decision-making
  • Must be able to inspect design plans and documents for accuracy
  • Maintains courteous and professional manner and works well in a team environment
  • Roles requires daily communication with direct manager and regional team, client and account vendor team members. Must be able to exchange accurate information in these situations.

Physical Requirements
  • Must be able to move within and between client buildings more than 50% of the day
  • The person in this role needs to be able to occasionally lift up to 25 pounds

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Pacific Program Management


San Francisco, CA
94105 USA



View all jobs at Pacific Program Management

What email should the hiring manager reach you at?

By clicking the button above, I agree to the ZipRecruiter Terms of Use and acknowledge I have read the Privacy Policy, and agree to receive email job alerts.