**Organization and Job ID**
Job ID: 309773
Directorate: National Security Directorate
Division: Operations Systems & Technology
Group: Global Security, Technology & Policy
Performs administrative and office support activities. Duties may include managing schedules, emails, and travel, fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. More specific duties depending on discipline may also include development of required documentation and fielding questions from internal or external stakeholders.
_Discipline, principal job duties/expectations, and qualitative and quantitative measures of performance that exceed the Functional Descriptor:_
Do you want to contribute to national security while representing this billion-dollar international research institution? We're looking for a driven, energetic administrator to organize and execute work as a member of the administrative team in Pacific Northwest National Laboratory (PNNL) Systems Operational Systems and Technology Division (OST) in the National Security Directorate (NSD). Our collaborative environment and commitment to work/life balance makes PNNL an ideal place to advance your career, challenge yourself, and make a difference in the world. In this position, you will join an administrative team that supports a fast-growing research area in providing innovative concepts that integrate policy, analytics, science, and technology into unique solutions to complex national and global security challenges. This position provides direct administrative support to senior technical leaders and workflow across the Global Security Technology & Policy group. As a U.S. Department of Energy national laboratory operated by Battelle, our science and technology inspires and enables the world to live prosperously, safely and securely. Our discoveries change the way people live and think, increase our nation's energy capacity, and improve our national security efforts - making the world a safer and cleaner place. We offer excellent benefits including a pension, matching 401(k), tuition reimbursement plans, health insurance, and flexible work schedules.
This position will provide direct administrative support to the project and task managers within the Global Security Technology and Policy Group. This position has the responsibility to establish, implement, and lead cohesive administrative processes that can consistently and effectively support client needs/interactions/demands, project deliverables, and satisfy all PNNL requirements. This position requires working with other administrative and support staff as well as providing leadership to other members of the administrative team and integrating successfully with other National Security Directorate (NSD) and Operational Systems & Technology Division (OS&T) administrative teams. Administrative support services are complex within a framework of standard policies & procedures with minimal supervision.
Understands process of coordinating meetings, processing documents and how to electronically transmit materials to clients. Exercise a high-degree of sensitivity and confidentiality when dealing with business and personnel information, events and activities.
Independently gather, compile, track and review administrative data to ensure accuracy and completeness. This includes creating and maintaining Excel spreadsheets and charts for tracking a variety of portfolio, initiative, and project functions.
Coordinate ordering of supplies and materials required by the group through the PNNL internal purchasing system and overseeing the travel expense processing for staff members.
Coordinate visits, arrange meetings, interviews, seminars, workshops (onsite and offsite), travel arrangements (domestic and foreign), and security preparations; complete travel expense reports; and process visitors through PNNL's internal systems. This also includes but is not limited to initial drafting, preparing, and timely dissemination of agendas and travel itineraries; calendar scheduling events; processing security clearances; and time charging.
Identify & make recommendations to resolve administrative issues/processes affecting the organizational unit and teams to develop solutions. Develop solutions to a variety of complex problems based on established policy, precedent or knowledge of subject area. Demonstrate excellent communication.
Create and maintain a strong network and establish positive working relationships throughout the directorate, Laboratory and external customers and contacts. Mentor peers and junior staff.
High School Diploma 3-5 years' experience in an administrative environment, or combination of education and experience.
6 or more years of progressively responsible administrative experience, or an equivalent combination of relevant training and experience
Must understand office support functions and possess the ability to effectively apply procedures, and direct and delegate workflow of others as appropriate.
Must be able to identify potential administrative problems/areas for continuous improvement, recommend solutions and assist with directing implementation.
Experience in planning meetings and coordinating travel.
**Equal Employment Opportunity**
Battelle Memorial Institute (BMI) at Pacific Northwest National Laboratory (PNNL) is an Affirmative Action/Equal Opportunity Employer and supports diversity in the workplace. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, gender identity, or genetic information. All BMI staff must be able to demonstrate the legal right to work in the United States. BMI is an E-Verify employer. Learn more at jobs.pnnl.gov.
This position requires the ability to obtain and maintain a federal security clearance.
* U.S. Citizenship
* Background Investigation: Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter in accordance 10 CFR 710, Appendix B.
* Drug Testing: All Security Clearance (L or Q) positions will be considered by the Department of Energy to be Testing Designated Positions which means that they are subject to applicant, random, and for cause drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).
Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 consecutive months can be demonstrated.
_Directorate:_ _National Security Dir_
_Job Category:_ _Administration/Specialist/Support_
_Group:_ _Global Security Tech & Policy_
_Opening Date:_ _2019-09-05_
_Closing Date:_ _2019-09-19_