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Operations/Office Assistant

PTC Recruiting Toronto, ON
  • Posted: 26 days ago
  • Other

Our client located in East York is seeking an Operations/Office Assistant for a 3 month contract starting immediately. Please see the list of responsibilities below:

Responsibilities:
  • Attends monthly and quarterly departmental meetings
  • Provides direct administrative support as required including generation and distribution of minutes, memos, letters, spreadsheets, forms, and faxes, as requested
  • Maintains filing system as required
  • Schedules and coordinates onsite, offsite, and video conference meeting logistics
  • Coordinates travel arrangements for Operations team as requested; ensures details are clearly outlined and competitive quotes are obtained
  • Responsible for all mailroom functions including recording & following-up with return mails
  • Registration filing, file storage, send/receive files from recall
  • Prints and send out dealer certificates and salesperson cards
  • Provides support for company-wide operational initiatives including but not limited to digital optimization
  • Identifies opportunities for digital records storage throughout the Operations department
  • Front counter coverage

Qualifications:
  • 3-5 years of administrative experience
  • Experience with inbound and outbound mail processing
  • Strong organizational skills
  • Ability to prioritize and multi-task
  • Proficiency with MS Office Suite and an ability to learn new software and systems
  • Ability to prepare minutes

PTC Recruiting

Address

Toronto, ON
CAN

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