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Accounts Payable $28-$30phr temp to hire hybrid role (onsite& remote)

PNP Staffing Group
New York, NY
  • Posted: over a month ago
  • $28 to $30 Hourly
  • Temporary
Job Description

Accounts Payable (30%)                                                                                                                            

  • Help trouble-shoot payment issues (e.g., missing invoices, uncashed checks, etc.)
  • Review, code, and enter invoices into Great Plains accounting software
  • Communicate with department staff to confirm goods/services have been received
  • Create payment batches and check runs for approval in accounting system
  • Process all payments for mailing and electronic transfer (ACH)
  • Maintain filing and organization of the accounts payable files, which includes W-9 forms, contracts, invoices, and any related correspondence
  • Preparation of the annual 1096 and 1099 forms to IRS for affected vendors
  • Maintain vendor information in accounting software (name, address, banking info)
  • Generate Purchase Orders and track payments on the monthly open PO Report
  • Review vendor issues with obtaining payment and work with Controller to resolve 
  • Review and process voids or stop payments, and re-issue payments as necessary
  • Researching and recommending potential solutions, to improve overall AP Processing

Contracts (25%)

  • Process vendor contracts and other procurements as needed
  • Generate Purchase Orders and link to Budget requests and associated Requisitions
  • Maintain all request submission forms, and update as needed to meet organization needs and requirements

Expense Reimbursements (20%)                                                                                                                             

  • Review all staff expense reports to ensure correct coding, descriptions, and eligibility of expense reimbursement in accordance with organizational policies
  • Reconcile and record all adjusting journal entries into General Ledger
  • Obtain and process reimbursements for any personal or unallowable expenses
  • Monitor Certify software to ensure seamless processing of expense reports
  • Research questionable expenses based upon current GSA and guidelines
  • Ensure that all expense reports are completed and posted in the proper period
  • Prepare and integrate related journal entries from Certify into Great Plains
  • Handle maintenance and upkeep of Certify System as needed
  • Stay current on enhancements and updates/upgrades, and recommend changes

Tracking and Reporting (15%)

  • Prepare regular Cash Flow Analyses, to alert the Controller/CFO of any potential cash needs
  • Monitoring and Administration of Finance Department’s Ticketing System
  • Create and maintain statistics on average response time of closed tickets
  • Tracking and reporting on all procurements against the organizational budget

Special Projects (10%)     

  • Work on various special projects as assigned

 

 

 

Knowledge, Skills and Abilities:

·         Solid knowledge of accounting principles, accounts payable, and accounts receivable processes.

·         Highly organized and accurate with a strong attention to detail.

·         Strong communication skills, both written and verbal

·         Team player able to work with internal and external contacts, both in person and remotely

·         Ability to work on multiple responsibilities simultaneously and effectively to meet deadlines

·         Excellent knowledge of Microsoft Excel, databases, and accounting software; Great Plains experience a plus

 

Company Description
PNP's goal is simple – to recruit the best talent to help nonprofits around the country do great things and advance their missions. We are driven, highly creative in our approach, resourceful in sourcing the marketplace for top talent, and diligent about providing the very best services to our clients who inspire us to do this work.

PNP Staffing Group

Why Work Here?
Dynamic and passionate team. Meaningful work. Opportunity to be strategic and hone and deploy leadership skills.

PNP's goal is simple – to recruit the best talent to help nonprofits around the country do great things and advance their missions. We are driven, highly creative in our approach, resourceful in sourcing the marketplace for top talent, and diligent about providing the very best services to our clients who inspire us to do this work.

Address

New York, NY
USA

Industry

Finance and Insurance

Website

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