We are a personal injury law firm, located near downtown off of 59 and Kirby, with an immediate opening for a Secretary in a fast-paced environment. Compensation is $10 to $12 an hour, depending on experience. The position is full-time meaning 40 hours a week from 8:00 am to 5:00 pm with one hour for lunch. We are located in a building with free parking. Our firm is a growing one that is looking for a motivated and skilled secretary to grow with us. Our firm offers a team-oriented atmosphere.
Job responsibilities include general office duties, answering incoming calls, directing calls, making calls, calendaring hearings, court settings, depositions, client meetings and other events, greeting clients at the office, providing hospitality to clients in waiting room, copying, faxing, scanning, and mailing documents, organizing and storing documents within document storage software, and maintaining entire office, including all conference rooms, office equipment, and supplies. Additional responsibilities will include assisting the firm’s Partners with daily tasks.
The following key qualifications are important to us:
Bilingual (English and Spanish). Our staff must be able to effectively communicate, orally and in writing, with all of our clients, many of whom are Spanish-speaking only; additionally must be able to draft and manage phone messages, voicemails, emails, and other correspondences, and provide updates to members of the firm and third parties.
Computer skills with Microsoft Word and Outlook required. Skills with Outlook Calendar required. Familiarity with personal injury client software preferred, but not required.
Ability to conduct multiple and diversified clerical support functions at the same time in a fast-paced environment with tight deadlines. Responsibly handle highly confidential legal documents and information in a discrete and confidential manner.
Having great oral and written communication and interpersonal skills.
Positive attitude and energy level with the ability to maintain a calm, pleasant, and professional demeanor under pressure and in the face of potentially stressed clients and opposing attorneys and their staff.
Ability to appropriately handle daily office responsibilities.
Reliable, dependable, and timely.
Some college experience, required. High School Diploma, required.
Commissioned Notary Public in the State of Texas, or a willingness to become commissioned, is preferred.
This is a very fast-paced office with tight deadlines. Our law firm does not miss deadlines, and we do not ask for extensions from opposing counsel. As such, it is important to have a highly effective detail oriented personality to keep tasks and appointments managed and handled appropriately.
Initial screening and a potential callback for an interview will be based solely on the content of your resume. There will be a practical exam if you are chosen for an interview. No phone calls please.