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HR Assistant

PDS Tech, Inc Herndon, VA
  • Expired: over a month ago. Applications are no longer accepted.

PDS Tech, Inc. is seeking a HR Assistant in Herndon, VA.


Benefits Administration (70%)

  • Supports Benefits function as directed with day-to-day administration on pension plan, retirement plan, or medical, dental, vision, life insurance, FSA, HSA STD/LTD, COBRA ensuring compliance with plan terms and regulatory requirements.
  • Performs data entry into and maintains data integrity of the Benefits systems. Completes daily benefits processing including enrollments and terminations. Maintains data integrity in benefit systems and retirement plan systems analyzing and fully auditing data to the HRIS system of record. Serves as a data liaison with other departments and process stakeholders (e.g. Payroll, HRBPs, HRIS).
  • Processes personnel actions (hires, terminations, pay & title changes, promotions, employment status, etc.) in the benefits systems
  • Coordinates with HRIS to develop standard reports for ongoing internal process administration for benefit plans and customer needs.
  • Assists in the development of user procedures, guidelines and documentation for benefits-related systems and for benefit plan administration actions.
  • Recommends process/customer service improvements, innovative solutions, policy changes and/or major variations from established policy.
  • Executes quality control reviews of benefit plan enrollments and QLEs, collecting and reviewing all required information and documentation necessary to enroll employees and their dependents.
  • Documents invoices for vendors and services, tracks submission and payment. Updates annual budget and spend reports. Resolves payment and invoice issues. Ensures vendor files are complete and current with signed contracts, correct contact information and current year W-9. Coordinates with A/P and Procurement to ensure timely and accurate vendor payments.
  • Demonstrate first class customer service to employees at all times

Process Documentation (30%)

  • Documents process and procedure in the Benefits function. Reviews and completes process documentation ensuring consistency of format, approach, and language. Coordinate with vendors to review and validate benefit terms and contractual compliance.


Qualified Experience / Skills / Training: Education

  • Bachelors' degree in Human Resources Management, Psychology, Business or other relevant field preferred


  • 2 -3 years of hands-on benefits administration experience with varied experience working in Benefits and Human Resources including:
    • Demonstrated practical experience in the field of Benefits and Human Resources
    • Effectively and efficiently managing confidential data
    • Interpreting and communicating employment policies and benefits programs
    • Ability to document and research complex topics and identify potential solutions to resolve employee benefit issues
    • Experience working with benefit plan providers (carriers, TPA, Broker) systems to manage data and quality check benefit plan and employee data
    • Experience dealing with complex conflict situations
    • Experience working with HRIS and benefit enrollment systems and data, including data entry and data validation and auditing


  • PHR certification preferred

Knowledge, Skills, Demonstrated Capabilities:

  • Self-motivated with the ability to multi-task, prioritize effectively, be extremely organized and meet deadlines
  • Exceptional customer service orientation and demonstrated innovative approach to "Make Things Happen."
  • Passion for the HR profession
  • Ability to handle & to adapt to a very diverse stakeholder group
  • Welcoming, collaborative approach and a strong focus on relationships
  • Ability to identify and resolve problems in a timely and efficient manner
  • Excellent communication skills, both oral and written
  • Strong capabilities in Excel, Word, and PowerPoint
  • Knowledge and understanding of Benefits and HR practices and applicable federal/state employment laws/regulations (COBRA, FMLA, FLSA and Workers Compensation)

PDS Tech, Inc

Why Work Here?

PDS staffs some of the largest companies in the country.

One of the oldest and largest staffing companies in the United States, PDS Tech connects highly skilled employees with Fortune 500 clients’ needs for project support such as contingent labor, statement of work/offload engineering projects, and permanent placements. PDS Tech has staffing partnerships with leading organizations based in the United States and globally. We hire job seekers daily for openings across skill categories, including Engineering, IT, Business Professional, Administrative, Accounting/Finance, Skilled Trades and Industrial. We offer our contractors an ala carte benefits package that far exceeds our competitors, including health, dental, vision, life, disability, 401k, and employee prepaid legal services. We have an active referral bonus program to reward the collaborative efforts of our contractor community. Depending on your location or job category, holidays and longevity bonuses may also be offered. In addition, we have a recognition program to honor workplace accomplishments and celebrate contractor achievements. PDS Tech has recently joined the AKKA Group. AKKA is an international leader listed on the Euronext stock exchange and provides engineering consulting and R&D services for clients in the fields of automotive, aerospace and rail, and including life sciences, telecommunications, energy and defense. For more information about AKKA Technologies, visit All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status. For more information visit us at


Herndon, VA