HR Staff Scheduler

The Staff Specialist position provides a high standard of Assisted Living & Memory Care Services through the efficient and effective scheduling of Caregiver Employees. Accountable for the management of the schedule, call-offs, and covering shifts. In addition, ensuring hours are correct for payroll processing.

Performance Responsibly and Standards:

1. On Call 24/7 with scheduling phone
2. Schedule Certified Caregivers, Med-Techs, Resident Care Coordinators and Assistant Caregivers for shifts to meet appropriate staffing requirements for our Residents on-site
3. Follow procedures to replace all call offs, update attendance, handle vacation request forms and medical certification of illness, process job openings, etc.
4. Prepare daily, bi-weekly and monthly schedules for caregiver staff and coordinate time-off requests to provide adequate coverage for resident care
5. Posts schedule at least two weeks in advance
6. Adjusts schedule daily per occupancy report
7. Monitor Overtime, Authorized and unauthorized overtime management
8. Maintain Care Department staff directory including current employee contact information
9. Monitor time punch detail and coordinate attendance with payroll. Must be able to use Timekeeping systems and Excel
10. Recruiting, screening, and hiring caregivers/staff.
11. Assist applicants with the application and hiring process, onboarding and orientation.
12. Gather all necessary documents for new employees including reference checks, certifications, fingerprint clearance cards, TB test, CPR First Aid, Identification and all other required documents and monitor to keep current per State requirements
13. Assist with workers compensation claims as necessary
14. Effectively communicate with Caregivers/Staff/Managers

 Qualifications:

• Two years scheduling experiencing in Assisted Living, Medical or Long-term care field.
• Demonstrate self-motivation, self-direction, organizational skills, flexibility, and ability to deal with a high level of stress.
• Ability to read, write, and communicate in English. Proper grammar skills necessary.
• Proficiency in the use of computers-Outlook, Excel, Timekeeping Systems