Assistant to Executive Director

Full Job Description

JOB DESCRIPTION

Assistant to the Executive Director– Full Time
(Job Title) Reports to: Executive Director

Exempt: () 9/06/2022 Administrative and Program
Non-Exempt: (X) Date (Classification Series)

PVJOBS (Playa Vista Job Opportunities and Business Services) was created in 1998 as a nonprofit California corporation to provide job opportunities for underserved individuals. Its mission is to place at-risk youth, adults, veterans and students in career-track employment in the construction and other related industries.

General Definition

This is a full-time position based in Los Angeles and an ideal opportunity for someone with a passion for assisting our community. The Assistant to the Executive Director will provide administrative and programmatic support for the Executive
Director and will be a critical member of the PVJOBS team. A general list of responsibilities is listed below:

Provide administrative support for the Executive Director

• Schedule meetings and maintain ED’s Outlook calendar
• Prepare staff and program meeting agendas, transcribe minutes and track action items
• Assist ED with board interaction: agendas, packets, minutes, meetings and retreats
• Coordinate ED purchases and maintain receipts for accounting
• Develop and maintain filing system for executive documents
• Serve as a liaison for facility issues- supplies, communications, maintenance requests, etc.
• Distributing press releases, success stories, videos and newsletters to stakeholders
• Open, sort and distribute mail

Provide programmatic support at the direction of Executive Director

• Provide support for all PVJOBS programs and social enterprises at the direction of the ED.
• Assist the PD and other PMs with event planning, activity coordination and gathering donations for incentives
• Serve as back-up support for case managers- provide intake, assessment, follow-up calls, supportive services
• Assist ED with programmatic reports, research, grants, proposals and presentations
• Assist with participant surveys and other feedback generating activities.
• Minimum Skills/Qualifications
• Bachelors Degree or equivalent
• Excellent writing skills: agendas, memos, minutes, note-taking, transcribing, flyer creation, etc.
• Experience researcher; ability to research data, facts and approaches for grant proposals.
• Strong organizational skills; perform and prioritize multiple tasks seamlessly; attention to detail
• Ability to build relationships with stakeholders, including staff, board members, external partners and donors
• Demonstrated proactive approaches to problem-solving; strong decision-making capability and meeting deadlines
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer / participant service and response

Salary Range: D.O.E ($46,000-$58,000)

Job Type: Full-time

Pay: $46,000.00 - $58,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Los Angeles, CA 90037: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: One location