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Assistant to Executive Director

P.V.J.O.B.S
Los Angeles, CA
  • Posted: over a month ago
  • $46,000 to $58,000 Yearly
  • Full-Time
  • Benefits: vision, dental, life insurance, medical,
Job Description

Full Job Description

JOB DESCRIPTION

Assistant to the Executive Director– Full Time
(Job Title) Reports to: Executive Director

Exempt: () 9/06/2022 Administrative and Program
Non-Exempt: (X) Date (Classification Series)

PVJOBS (Playa Vista Job Opportunities and Business Services) was created in 1998 as a nonprofit California corporation to provide job opportunities for underserved individuals. Its mission is to place at-risk youth, adults, veterans and students in career-track employment in the construction and other related industries.

General Definition

This is a full-time position based in Los Angeles and an ideal opportunity for someone with a passion for assisting our community. The Assistant to the Executive Director will provide administrative and programmatic support for the Executive
Director and will be a critical member of the PVJOBS team. A general list of responsibilities is listed below:

Provide administrative support for the Executive Director

  • Schedule meetings and maintain ED’s Outlook calendar
  • Prepare staff and program meeting agendas, transcribe minutes and track action items
  • Assist ED with board interaction: agendas, packets, minutes, meetings and retreats
  • Coordinate ED purchases and maintain receipts for accounting
  • Develop and maintain filing system for executive documents
  • Serve as a liaison for facility issues- supplies, communications, maintenance requests, etc.
  • Distributing press releases, success stories, videos and newsletters to stakeholders
  • Open, sort and distribute mail

Provide programmatic support at the direction of Executive Director

  • Provide support for all PVJOBS programs and social enterprises at the direction of the ED.
  • Assist the PD and other PMs with event planning, activity coordination and gathering donations for incentives
  • Serve as back-up support for case managers- provide intake, assessment, follow-up calls, supportive services
  • Assist ED with programmatic reports, research, grants, proposals and presentations
  • Assist with participant surveys and other feedback generating activities.
  • Minimum Skills/Qualifications
  • Bachelors Degree or equivalent
  • Excellent writing skills: agendas, memos, minutes, note-taking, transcribing, flyer creation, etc.
  • Experience researcher; ability to research data, facts and approaches for grant proposals.
  • Strong organizational skills; perform and prioritize multiple tasks seamlessly; attention to detail
  • Ability to build relationships with stakeholders, including staff, board members, external partners and donors
  • Demonstrated proactive approaches to problem-solving; strong decision-making capability and meeting deadlines
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer / participant service and response

Salary Range: D.O.E ($46,000-$58,000)

Job Type: Full-time

Pay: $46,000.00 - $58,000.00 per year

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • Los Angeles, CA 90037: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • Microsoft Excel: 1 year (Preferred)
  • Microsoft Powerpoint: 1 year (Preferred)

Work Location: One location

Company Description
Playa Vista Job Opportunities and Business Services (PVJOBS) was created in 1998 as a nonprofit California corporation to provide job opportunities for underserved individuals. Its mission is to place at-risk youth, adults, veterans, and students in career-track employment in construction and other related industries. We advocate and serve as a national model for job programs which assist this target population.

P.V.J.O.B.S

Address

4112 S MAIN ST

Los Angeles, CA
USA

Industry

Business

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