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Office Assistant

Outdoor Keepers San Carlos, CA
  • Posted: over a month ago
  • $18 to $30 Hourly
  • Full-Time

Outdoor Keepers Office Assistant

Outdoor Keepers (PGS) is a commercial and residential roof/gutter cleaning and outdoor maintenance company. We are dedicated to providing our clients with the highest quality cleaning and maintenance programs. Beginning in 1980, we have become the leader throughout California in the proper cleaning of roofs, rain gutters and downspouts.

www.guttercleaning.com

The office assistant supports the programs, administrative functions, and bookkeeping of Outdoor Keepers. This includes a wide range of activities including but to limited to the below.

Job responsibilities

Office Assistant Responsibilities

· Answer phone and direct to appropriate person

· Gather info for a quote

· Gather info for advertising

· Manage and monitor cell phone and plans

· Provide and maintain insurance certificates updates for all clients

· Maintain vehicle registrations, smog checks, and vehicle maintenance records

· Facilitate company ads with advertising agencies

· Maintain records for audit process for workers comp and general liability as needed

· Support in audit process; printing reports, providing documents as needed, etc.

· Collect W-2, Social Security Card, and driver’s license for new hires

· Log in payroll info into ADP RUN online weekly

· Help with onboarding new hire's

· Print reports for audits

· Superb organizational skills to reference all documents as needed

Bookkeeping Assistant responsibilities

· Manage accounts payable; pay bills online/check.

· Collect and archive all accounts for year-end tax filing

· Monitor accounts payable

· Accounts receivable billing done weekly by mail/email/online portal

· Maintain and track accounts receivable

· Maintain accounting check-list; and share monthly

· Provide documentation of all bills paid

· Enter and maintain bid Information from job sheets

· Send quotes and contracts to clients

· Send contractor’s license/W-9 as requested by clients

Experience

· 5 to 8 year experience in Office Assistant Management

· Excellent written and verbal communication skills

· Excellent Organizational skills

· Microsoft office; proficient in Excel

· Proficient in QuickBooks, ADP, and FileMaker

Outdoor Keepers

Why Work Here?

Learn a new trade and learn about the gutter business.!

Outdoor Keepers Office Assistant Outdoor Keepers (PGS) is a commercial and residential roof/gutter cleaning and outdoor maintenance company. We are dedicated to providing our clients with the highest quality cleaning and maintenance programs. Beginning in 1980, we have become the leader throughout California in the proper cleaning of roofs, rain gutters and downspouts.

Address

1100 Industiral Rd #6 San Carlos Ca 94070
San Carlos, CA
USA

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