Accounting Manager

Applications will be accepted until the position is filled.

A cover letter is required for consideration.

This position is currently Hybrid.

The pay range for this role is $ 80,773 - $ 91,157.

Note: Proof of COVID-19 fully vaccination status or exception per OFB policy will be required as a condition of employment.

Who we are:

Oregon Food Bank (OFB) believes that no one should be hungry. Our mission is to eliminate hunger and its root causes. At Oregon Food Bank, we believe that food and health are basic human rights for all. We know that hunger is not just an individual experience; it is also a community-wide symptom of barriers to employment, education, housing and health care. That’s why we work on two fronts in our mission to end hunger in Oregon: we build community connections to help people access nutritious, affordable food today, and we build community power to eliminate the root causes of hunger for good.

Oregon Food Bank is an Equal Opportunity Employer, and we encourage applications from candidates who can contribute to the diversity of our organization. Over and above our commitment to non-discrimination, OFB actively seeks to employ members of the community who have experienced poverty or food insecurity and members of historically marginalized groups including racial and ethnic minorities. Please visit our website to read more about our commitment to equity.

Who You Are:

You care deeply about community, about people experiencing hunger and hold them in the center of all that you do. You are committed to an equity application as a process and an outcome of your work to disrupt systemic social patterns that promote hunger such as racism, sexism, and cissexism. You have a strong affinity with OFB’s 10 Year Vision and are profoundly excited to achieve this vision for and with our community.

Position Summary:

As the Accounting Manager, you will contribute to the organization’s success by overseeing key accounting functions to help end hunger and its root causes. Reporting to the Associate Director of Finance, you’ll rapidly become familiar with OFB’s processes for managing cash disbursements, cash receipts, and more. You will supervise a team of accounting professionals, collaborate with analysts and work across all departments. You play a crucial role on the Finance team, and thrive on developing and implementing efficient accounting systems. Overall, this opportunity will keep you busy, be full of variety, and put you in regular contact with those on the front lines of ending hunger. This is a full-time position based out of our Portland location.

Primary Responsibilities:

• Manage the day-to-day Accounting functions and the supervision of the Accounting operations team (4+ FTE), including hiring, training, performance coaching, and talent management.

• Extensive experience and understanding of the full cycle accounting process, being able to ensure the general ledger is accurately maintained (catching and correcting errors) and adheres to generally accepted accounting principles.

• Supervise and provide guidance to accountants responsible for major accounting processes including Accounts Payable, Accounts Receivable, Revenue Recognition and Reconciliation, Inventory, Fixed Assets, and all other accounting processes. Cross-train with Grants Manager.

• Responsible for guiding monthly financial close processes including reviewing and approving journal entries and supporting reports, closing subledgers, closing the period in the accounting system, and then producing financial statements. Identify and explain variances to the Associate Director of Finance. Work to create efficiency and simply the process.

• Perform as Accounting Administrator for the accounting software: Great Plains and Sage Intacct. Maintain familiarity with other databases that are associated and interconnected with the accounting systems like ADP, Primarius, and WizeHive. Work with the Data Manager to ensure that codes are set up correctly to track organizational priorities and to create custom reports. Assist FP&A Budget Manager with financial information needed for their analysis and work.

• Oversee accounting for payroll, ensuring salary, tax, and benefit expenses are correctly allocated amongst various types of tracking codes. Provide payroll reports for grants, lobbying, and other.

• Act as an administrator and the primary point of contact with the bank, maintaining tight internal controls of all money coming in and out of the bank account. Verifying, with the strictest of measures, all vendor requests for account changes, ACH drafts, check payments and wire transfers to mitigate the risk of fraud and theft.

• Work with the Associate Director of Finance as a secondary point of contact for the annual financial audit by proactively managing the PBC list, overseeing the preparation of accounting schedules, gathering documentation, attending meetings with the auditors to provide regular, progressive updates. Work with the Grant Accounting Manager to assist with the Single Audit.

• Work to improve timeliness of month end and year end close, strength of internal controls, accuracy in reporting, inter-departmental communication and relations, process efficiency, etc.

• Proactively stand as the internal organizational point of contact for the Accounting team and processes while also proactively delegating and requiring a high standard of leadership and performance from the accountant most appropriate to provide solutions in each situation.

• Proactively provide regular status updates to the Associate Director of Finance regarding month end close, process reports, special projects, and all other Finance & Accounting work.

● Organizational level responsibilities of exempt employees include:

• To be an ambassador and a leader for OFB’s vision and mission, a cross-departmental collaborator, and an active contributor to building a movement to end hunger for good. Provides leadership and examples of professional communication and behaviors to OFB standards.

• In consultation and coordination with the supervisor, actively contribute to:

  • cross-departmental efforts

  • work culture activities and programming

  • advisory and consultative groups such as the compensation committee, affinity groups, Equity Ambassadors, Equity Think Tank meetings, among others

  • plan and engage in professional development activities that strengthen your capacity for your specific role as well as your capacity to contribute and advance organizational goals, OFB’s vision and mission.

• Other related duties and special projects as assigned by the Associate Director of Finance or the Director of Finance.

Skills and experiences of the ideal candidate:

• Deep passion for eliminating hunger and its root causes.

• Full understanding of GAAP, Internal Controls, Risk Mitigation, Federal, State, Local and Other Compliance Regulations and Guidance.

• 5+ years of demonstrated and/or relevant success in advanced accounting functions and staff supervision.

• Interpersonal, supervisory, and customer service skills with the ability to communicate clearly and concisely to different audiences and suggest actionable options/solutions.

• Positive management style with solutions oriented mindset, attitude, and communications

• Experience conducting financial, transactional, general ledger research, as well as preparing, analyzing, explaining, and presenting financial statements

• Proven ability working with restricted revenue, expense tracking and reporting.

• Advanced experience with Excel, large scale spreadsheets, complex databases

• Ability to work with confidential information and sensitive situations

• Ability to take initiative and be self-directed in a quick-moving, ever-evolving environment

• Organizational level skills and experience for exempt employees include:

  • Disposition and willingness to innovate, create efficiency, problem solve, test, fail and adjust.

  • Experience in modeling intercultural competence and demonstrated commitment to equity, inclusion and social justice.

  • Demonstrated ability to think strategically, take initiative, and to maintain confidentiality.

  • Project coordination and organization skills; ability to manage multiple projects with attention to detail; meet deadlines, ability to handle interruptions, and produce timely, accurate work.

  • Self – directed, meets benchmarks and checks assumptions about results and end goals. Ability to work independently and as part of a team; provides role clarity, shows willingness to support others to build momentum and share success, comfortable working in an office environment and offsite.

  • Ability to thrive in a creative, responsive, and fast-paced culture.

Preferred Qualifications:

• Bachelor’s degree in accounting or finance. CPA or MBA preferred.

• Knowledge and experience using ERP systems; Microsoft Dynamics GP and Sage Intacct are preferred.

• Knowledge and experience using Payroll systems; ADP is preferred.

• Knowledge and experience using financial reporting and budgeting software.

• Organizational level preferred qualifications of exempt employees include:

  • Multilingual skills at a minimum professional level of proficiency or greater in English and any additional language/s, defined as being able to speak the languages with sufficient structural accuracy and vocabulary to participate effectively in most formal and informal conversations on practical and professional topics.

  • Multicultural skills of adaptation and integration are strongly preferred.

    • Adaptation is defined as the capacity to communicate and interact with people of multiple cultures, backgrounds, and styles by incorporating and adapting to the world view and perspectives of others.

    • Integration is defined as being able to move in and out of one's worldview and help others understand different cultures, backgrounds, and styles to promote diversity and inclusion.

  • Commitment to continued professional development to strengthen capacity to work through an equity lens for equity and racial justice.

  • Strong capacity to consider multiple perspectives, to pivot to respond to emerging needs and lead through organizational changes.

  • Personal living/lived experience of hunger and/or systemic inequity/oppression.

The Fine Print:

Work environment:

Work is performed in an office environment while sitting in meetings or at a computer screen for extended periods inside and outside of Oregon Food Bank and will use computers and phones extensively.

May work outside of general working hours of 8:00 – 5:00 p.m., such as evenings and weekends.

This role requires travel/personal vehicle use /work outside normal with frequent travel by car to points outside the greater Portland metro area, with overnight stays 6-8 times a year.

Work may require to lift, move and carry objects from 20 to 40 pounds, such as boxes containing office and other supplies. Crouching, bending, kneeling and reaching when filing. Accommodations may be available upon request.

Background Check: This position does require a criminal background check.

1. Exempt classification refers to employees who earn a salary rather than an hourly rate for the work they do instead of the number of hours they take to complete the task. Exempt employees are not eligible for overtime pay or minimum wage. They; 1) Supervise two or more full-time employees or four part-time employees regularly; 2) Are responsible for managing at least part of a business; 3) Play an important role in the job status of other employees, including hiring and delegating tasks; or 1) Perform office or non-manual work directly related to the business operations or management of an organization and its customers; and 2) Exercise independent judgment and discretion over important business decisions.