Low Voltage Project Coordinator

Come grow with us! Are you looking for a career and not just a job? If so, this is an opportunity you should explore. Optimum Fire &Security has an immediate opening for a New Construction Project Coordinator in Wilmington, NC.

Optimum Fire & Security is a full-service life safety integrator headquartered in Wilmington, NC. We design, install, repair, inspect, and service fire alarms, security, camera, access control, BDA, and low voltage systems throughout North and South Carolina.

New Construction Project Coordinator

Duties/Responsibilities:The project coordinator will report directly to the Operations/New Construction Director and will be accountable for the profitable execution of local projects and sub-contractor services rendered for projects outside of our local realm.

Prioritize and Schedule manpower accordingly

• Serve as the primary administrative point of contact for local installations

• Work directly with the project leads to properly schedule manpowerEnsure a clear line of communication exists between operations management and the field

• Provide consistent customer communication through all phases of the project

Directly manage and execute the pre-mobilization phases of projects 

• Participate in handoff meetings between the sales manager and operations director

• Verify all vendor quotes have been vetted before execution 

• Release materials when appropriate payment has been secured

• Influence the execution of PO’s according to the JOB schedule, material availability, and storage space 

• Work closely with the warehouse manager and admin assistant to track materials 

• Schedule the installation only when all required materials and equipment are in hand or promised

Manage installation schedules

• Communicate with the project leads through all phases of the project

• Understand the site completion schedules 

• Understand our completion timelines 

• Collect weekly reports from the administrative assistant after they are recorded

• Communicate with the installation teams weekly

• Provide counsel and influence to the installation teams where required 

Customer Management

• Verify the projects and customers are assigned appropriately 

• Work with the customer to ensure our billing contacts and invoicing methods comply with the project guidelines

• Verify the customer understands the services they may be responsible for per our contract like 120 volts power, accessibility, lighting, lifts, etc

• Maintain clear communication with the customer

• Contact the customer at regular intervals

• Ensure the customer understands our install dates

• Make the customer aware of any equipment delay

Project close-out and review

• Review project close out documentation

• Review the project hours and expense

• Determine the profitability of the project

• Debrief with the installation team that performed the majority of the project and retrieve any “lessons learned”

• Communicate with the General Contractor to ensure there will not be issues obtaining our final payments in a timely manner
   

Required Skills/Abilities: 

• Able to prioritize and execute

• Must have the ability to communicate clearly with other Project and Construction Managers

• Maintains order and calm through intense situations

• Facilitation skills

• Knowledgeable with Construction Environments

•  Expert level with Blueprints and Schematics

• Comfortable with uncomfortable situations

• Has some experience with Fire Alarms, Access Control, CCTV, Nurse Call, Camera, and/or Security systems

Education and Experience:

•  High school diploma or equivalent required.

• Degrees and Professional certifications are a plus

• NICET certifications will be reflected in pay 

• Experience and Past Performance are the primary factors for employment and will reflect in pay 

• 5 years of related experience preferred