Skip to Main Content

Administrative Assistant

Onit
Austin, TX
  • Expired: January 29, 2022. Applications are no longer accepted.

Summary

The Administrative Assistant will execute a variety of administrative functions in a fast-paced environment, supporting the local office and providing high-level administrative support to multiple leaders in the organization. Will work cross-functionally to create and utilize processes and systems to ensure the safe, efficient and effective operation of the office environment.

Responsibilities

  • Owning the visitor and desk management process for the Austin, TX office. Includes registering visitors on Eden (visitor + desk management platform), screening, greeting and directing guests

  • Answer and transfer phone calls, providing information about the organization to interested parties

  • Collect and input departmental data, prepare and distribute reports, process paperwork and maintain physical or computer files

  • Arrange for facilities maintenance, as needed

  • Oversee and enforce administrative and operating policies and processes, interpreting for other team members and resolving administrative issues and inquiries

  • Collect and distribute mail and packages

  • Assist teams with planning and executing logistics for meetings, conferences and engagement events. Includes meeting or event organization, planning, catering arrangements and agenda preparation

  • Calendar, travel (domestic & international) and expense management for multiple leaders of the organization

  • Prepare communications, such as memos, emails, reports and other correspondence. Includes posting company anniversary and birthday announcements in Slack channel for Austin-based team members

  • Maintain office supply inventory. Includes researching, sourcing and purchasing office supplies, furniture, and drink & snack products

  • Coordinate repair and maintenance of office equipment, managing various vendors

  • Orient new hires on local office operations and processes

  • Run errands, as needed

  • Assist with ad-hoc projects

  • Maintain professionalism and confidentiality at all times

  • Continuously learn and develop, both technical and interpersonal skills, applying new knowledge. Attend internal cross-functional/company training

  • Work collaboratively and provide white glove service to internal customer

What we are looking for:

  • 2-4 years of experience is preferred, but other relevant experience can be substituted

  • Driven, self-directed and takes initiative

  • Ability to work independently without supervision

  • Proven ability to set priorities and meet deadlines

  • Ability to organize information effectively while keeping a keen attention to details

  • Strong communication skills, both verbal and written

  • Ability to establish and maintain good working relationships with team members, guests of the office, external vendors and building management

  • Resourceful and enjoys problem-solving

  • Ability to write and speak in a proficient manner with knowledge of the technology field and its vernacular

  • Ability to function in a high-paced and stressful environment

  • Proficient knowledge of Outlook calendaring, Excel, Word and PowerPoint

  • Ability to adapt to organizational changes quickly

  • Proactive and growth mindset

Powered by JazzHR

Onit

Address

Austin, TX
78716 USA

Industry

Business

View all jobs at Onit