Skip to Main Content
← Back to Jobs

Project and Billing Coordinator

OnSite Driver Services Abilene, TX
  • Expired: over a month ago. Applications are no longer accepted.

Billing and Project Coordinator

The Billing and Project Coordinator will provide billing and project management support for the Team. It is a busy role that requires a professional with strong organizational and communication skills as well attention to detail and ability to self- prioritize.

Billing / Administrative functions:

  • Review weekly employee time sheets for accuracy
  • Work directly with field employees and managers calculating service tickets to payroll
  • Enter job tickets into QuickBooks
  • Issue and post invoices by field service tickets
  • Manage status of accounts and balances and identify inconsistencies
  • Review outstanding and un-reconciled items including purchase orders, receipts and invoices
  • Maintain up-to-date, complete and systematic filing system to support bookkeeping and financial records
  • Ensure technician and vendor training and clearances are up-to-date
  • Provide administrative and general clerical duties such as; answer phones, prepare and update reports, various projects as requested by Team

Project Coordinator functions:

  • Provide the Project Estimator, Project Manager and Business Solutions Manager with assistance and regular project updates
  • Support multiple projects simultaneously, ensuring they are delivered on time, on budget and in scope.
  • Assist with the scheduling of project tasks, collect project status updates and track project milestones
  • Establish and maintain positive vendor and customer relationships
  • Communicate, via email and phone, with customers, vendors, technicians and supervisors
  • Coordinate the ordering, delivery and pick up of project specific materials and equipment for field technicians
  • Coordinate project deliverables with partners
  • Manage digital/hard copy file documents throughout the project life cycle
  • Perform other project coordinator duties, as assigned

Skills and Qualifications:

  • Associates degree or equivalent professional work experience
  • Accounts payable/receivable
  • Multi-project coordination experience
  • Excellent problem-solving and analytical skills
  • Excellent interpersonal and communication skills (written/verbal)
  • Disciplined self-starter with the ability to work both independently and collaboratively in a fast-paced environment
  • Strong organizational and time management skills, detail-oriented, able to prioritize/multi-task
  • Have a positive, flexible can-do attitude
  • Demonstrated proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe and QuickBooks Desktop (experience with premier contractor addition a plus)

We Offer:

*Comprehensive Benefits Package to include:

* Competitive pay + Bonus

* Health insurance (Employer pd. for employee)

* Vision and Dental

* Life Insurance provided to employee

* Short Term Disability, Cancer, and AD&D

* 401 K

* Vacation and Paid Holidays

Our Company is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, disability, status as a protected veteran, or any other characteristic protected by applicable federal, state or local law.

Our Company is a zero-tolerance organization. Applicants being considered for hire must pass a drug test before beginning work or receiving an offer of employment. Refusal to submit to testing will result in disqualification of further employment considerations. Upon hire, employees are subject to random drug tests requested by the company throughout the duration of their employment. Employees who refuse to cooperate in required tests or who use, possess, buy, sell, manufacture or dispense an illegal drug in violation with the Company's zero-tolerance program, will be subject to disciplinary action, up to and including termination.

OnSite Driver Services

Why Work Here?

Great benefits and Company Culture


Abilene, TX