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Finance Manager

OmegaCor Technologies
Millersville, MD
  • Posted: over a month ago
  • Full-Time
Job Description

Position Summary

This position is responsible for providing a wide range of office management and support to the company including accounting/ bookkeeping, customer service, general administrative, and HR functions. Responsible for arranging internal office moves and providing arrangements for office meetings. Handle incoming calls and dispatch

Essential Functions/Responsibilities


Finance & Accounting:

  • Verify Managed Services customer's agreements are accurate (check the configurations to ensure we are billing for the correct number of units)
  • Invoice agreements monthly and non-agreements and time and material customers weekly
  • Review A/P and A/R weekly; send payment promptly and make collection calls weekly as needed
  • Reconcile petty cash, Credit card, and bank statements monthly
  • Manage the proper processing of payroll to include commissions, bonuses, and other compensations bi-weekly.
  • File monthly sales tax reports, quarterly estimated tax reports for federal and state on time
  • Manage inventory process and perform quarterly and annual inventory adjustments
  • Download invoices into QuickBooks weekly
  • Manage e-automate software for the copier division

Strategic Planning and Implementations:

  • Provide guidance and leadership through the management of key metrics (KPIs) and manage internal real-time reporting processes
  • Manage the development and maintenance of internal processes to improve efficiency and increases productivity
  • Oversee risk management and legal activities: letters of agreement, contracts, leases, and other legal documents and agreements
  • Get involved within the technology community - participate in forums, technology networks, and newsletters
  • Anticipate and react to major technology changes to ensure the maintenance of organizational leadership in the competitive landscape
  • Maintain key vendor relationships and continue to engage new vendors to assist in the growth and effectiveness of the company

General Administrative:

  • Assist and support the CEO
  • Take notes and minutes with action items and follow-ups
  • Assist with the preparation of correspondence to clients and vendors.
  • Setup new customers and maintain accurate and full Information in ConnectWise
  • Assist in the management of the CEO calendar
  • Work with Partners to Assist with Tradeshows and events (Process MDF's)

Human Resources


  • Develop and implement policies for effective HR practices with the help of our HR consultant.
  • Assist with recruitment and staffing by developing job descriptions, job postings, and initial interviews.
  • Process all new hire paperwork and participate in new employee orientations
  • Develop and maintain all employment records, files, and documents.
  • Submit information for credit and background checks
  • Advise outside sources of new hires (CPA, Drug Testing, Benefits providers, etc.)
  • Work closely with President to determine the best options for employee benefit programs.
  • Administer benefits to include enrollments, changes, terminations, COBRA. Manage and track any leave of absences.
  • Reconcile Insurance billing and submit for payment
  • Prepare Simple IRA for payment
  • Update W4, 507, I9, Emergency contacts and resumes annually
  • Explain insurance and IRA benefits to prospective, new and current employees.
  • Have employees complete appropriate forms and submit to vendors.
  • When employee leaves, be sure all items that were checked out to them has been turned in

Key Performance Indicators

  • Job knowledge and work quality
  • Attitude and initiative
  • Punctuality
  • Timeliness in A/R and A/P processing
  • Accuracy and timeliness in purchasing and billing
  • Follow through and timely accomplishment of tasks and duties
  • Timely invoicing as established in the guidelines
  • Personal and leadership development

Supervisory Responsibilities

This position has some supervisory responsibilities, and the individual is expected to be a good team player and responsibly deliver results that benefit our customers.


Competencies

  • To perform this job successfully, an individual should demonstrate the following competencies:
  • Business Ethics - Treats people with respect; keeps commitments; inspires the trust of others, works with integrity and ethics; upholds organizational values
  • Initiative - Search out new tasks and expand abilities professionally and personally
  • Teamwork - Balances team and individual responsibilities; gives and welcomes feedback, contributes to building a positive team spirit
  • Problem Solving - Identifies problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; resolves problems in early stages; works well in group problem-solving situations
  • Customer Service - Provide our customers with the best possible service to meet their needs
  • Written Communication - Writes clearly and informatively, edits work
  • Oral Communication - Speaks clearly, listens and gets clarification, responds well to questions

Skills and Qualifications

  • BA in Business Administration
  • Fuve (5) years prior experience with Accounting, HR, and Facilities are highly preferred
  • Excellent computer skills including all MS Office applications (Word, Excel, Outlook, and PowerPoint) required. Must be Internet savvy.
  • Must be a self-starter with excellent interpersonal and communication skills with a talent for customer service.
  • Must be efficient with strong attention to detail.
  • Must have strong customer support orientation (for internal/external customers), demonstrated professional demeanor, and the ability to maintain confidential information.
  • Must have strong skills in organization and planning, demonstrated ability to work independently and problem-solving.
  • Proven ability to manage projects prioritizes tasks, and exercise sound judgment.
  • Excellent communication, interpersonal, and presentation skills.

OmegaCor Technologies

Address

Millersville, MD
21108 USA

Industry

Finance and Insurance

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