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Receptionist Administrative Assistant

Oldman, Cooley, Sallus, Birnberg, Coleman & Gold, LLP Encino, CA
  • Expired: over a month ago. Applications are no longer accepted.

Duties and Responsibilities:

  • Receive clients, tenants, vendors and guests with a welcoming smile and helpful attitude. You make the first and last impression on every person that calls or visits our Firm.
  • Attendance and punctuality to ensure that the office and reception area are open and responsive during all Firm business hours.
  • Maintain a safe and clean reception area by complying with procedures.
  • Manage high call volume in a timely manner, screen and route calls, as well as, relay messages and provide information to clients; own the busy telephone switchboard.
  • Monitor visitor access and help maintain workplace security by following protocol.
  • Draft letters and documents.
  • Issue validations and maintain visitor logs.
  • Assist with a variety of administrative tasks including copying, faxing, taking notes, responding to and distributing emails and faxes in a timely manner.
  • Prepare meeting and training rooms and keep a running calendar of all meetings held in office.
  • Access and obtain information from company database.
  • Oversee and log both incoming and outgoing mail deliveries, packages and couriers.
  • Perform ad-hoc administrative duties.

Knowledge, Skills and Abilities Required:

  • Excellent listening and interpersonal skills, courteous and personable.
  • Strong computer and internet skills, including Microsoft Office.
  • Knowledge of spreadsheets and word processing documents.
  • Minimum typing speed of 50 WPM
  • Client and positive team member skills.
  • Conscientious, detail-oriented and must possess good time management skills.
  • Must be able to multi-task and have a strong work ethic.
  • Sound understanding of customer service principles and practices.
  • Excellent written and communications skills.

Experience Required:

  • 3 or more years of proven work experience as a Receptionist or Administrative Assistant.

Education Requirements:

  • Bachelor's degree is preferred but a high school diploma will be accepted with some college or equivalent experience.

Oldman, Cooley, Sallus, Birnberg, Coleman & Gold, LLP

Why Work Here?

Our employees are the foundation of the organization. We offer benefits and a competitive salary.

We are a 16 attorney firm with over 35 years in practice. The right person for the position is professional and takes pride in his or her work, performs the required duties with a can-do attitude and is personable in dealing with clients, as well as, other staff members. Employees are recognized and rewarded for their achievements. The firm encourages ongoing personal development and supports a healthy work/life balance.

Address

Encino, CA
USA