Expired: over a month ago. Applications are no longer accepted.
Job Family Description:Proficiently uses word processing software packages. Performs secretarial as well as administrative duties. Arranges travel. Experience with Microsoft Word, Outlook and managing calendarsSenior Administrative Assistant DescriptionThe Administrative Assistant will perform diverse administrative functions requiring confidentiality, initiative and sound judgment. The successful candidate will possess structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline driven organization. This individual will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. As an Administrative Assistant, your duties and tasks mostly reflect variety and complexity, requiring judgment and experience to successfully accomplish tasks with limited direct supervision. You will apply well-honed skills and adapt procedures, processes and techniques to the completion of assignments. Daily, you will work under limited supervision, receiving instruction on new assignments. Responsibilities: Compliance ? Manage sensitive data policy requirements and required reporting for team (including Passport Sensitive Data Reviews)Manage sports and entertainment ticketsExpense Management ? Processing invoices and T E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelinesProvide back up support for a senior executive, working closely with executive?s assistant Provide direction and guidance to other team members as neededHelp manage the calendars of team members and work effectively with other administrators and meeting participants to efficiently and effectively schedule meetings. Adept at working around conflicts in a proactive and skilled manner and keeping manager aware of updates. Provide general office support including photocopying, booking meeting rooms, ordering supplies, mail distribution, facilities management and floor maintenance Assist in editing spreadsheets and presentations including printing and binding for client meetings - skills in Word, Excel, and PowerPoint requiredProvide general office management such as new hire and contractor on boarding/termination checklist arrangements; space arrangements/real estate for the group; ordering supplies/equipment Management and maintenance of confidentiality of personal information Demonstrated high degree of professionalism in executive interactions Work cooperatively with national full administrative assistants team, in positive partnership to back up each other smoothlyPerform routine tasks such as those related to weekly staff meeting communications/dial-ins/room set up; weekly report collection/distribution; ad hoc group directory and org chart updating upon changes in group CKC contact maintenance and call note entry for team as neededHandle regular activities without prompting, and advise in advance with issues or delays Provide regular status updates if work is outstandingParticipapte in planning of events and marketing activities including CKC nomination, RSVP list, logistics and onsite assistance as needed
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