Skip to Main Content
← Back to Jobs

Management Assistant

Office of the Secretary of Health and Human Services Seattle, WA
  • Expired: over a month ago. Applications are no longer accepted.
Management Assistant

##### Department of Health And Human Services

Office of the Secretary of Health and Human Services

##### Office of Medicare Hearings and Appeals


- ##### Open & closing dates

07/31/2019 to 08/07/2019

- ##### Service


- ##### Pay scale & grade

GS 6 - 7

- ##### Salary

$41,235 to $59,572 per year

- ##### Appointment type


- ##### Work schedule




Seattle, WA few vacancies

##### Relocation expenses reimbursed


##### Telework eligible

Yes as determined by agency policy

- Duties

### Summary

The Office of Medicare Hearings and Appeals (OMHA) administers the
third level of appeals nationwide for the Medicare program, ensuring
that beneficiaries, providers, and suppliers have access to an
independent forum and an opportunity for a hearing. OMHA's mission
is to be a responsible forum for fair, credible and timely
decision-making through an accomplished, innovative and resilient
workforce. Each employee makes a difference by contributing to
shaping American health care.

Learn more about this agency

### Responsibilities

The Management Assistant performs the following duties:

- Assists staff in conducting analysis and evaluation studies.
- Prepares routine and non-routine correspondence for signature by
the supervisor.
- Establishes and maintains a library of administrative notices,
procedures, regulations, reports and correspondence files on a
wide variety of management issues.
- Performs a variety of administrative and clerical tasks.

### Travel Required

Not required

##### Supervisory status


##### Promotion Potential


- #### Job family (Series)

0344 Management And Program Clerical And Assistance

#### Similar jobs

- Assistants, Office
- Office Assistants

- Requirements

### Conditions of Employment

1. Security and Background Requirements: If not previously
completed, a background security investigation will be required for
all appointees. Appointment will be subject to the applicant's
successful completion of a background security investigation and
favorable adjudication. Failure to successfully meet these
requirements may be grounds for appropriate personnel action. In
addition, if hired, a background security reinvestigation or
supplemental investigation may be required at a later time.
Applicants are also advised that all information concerning
qualifications is subject to investigation. False representation may
be grounds for non-consideration, non-selection and/or appropriate
disciplinary action.

2. E-Verify: If you are selected for this position, the
documentation that you present for purposes of completing the
Department of Homeland Security (DHS) Form I-9 will be verified
through the DHS "E-Verify" System. Federal law requires DHS to use
the E-Verify System to verify employment eligibility of all new
hires and as a condition of continued employment obligates the new
hire to take affirmative steps to resolve any discrepancies
identified by the system. The U.S. Department of Health and Human
Services is an E-Verify participant.

3. Direct Deposit: All Federal employees are required to have
Federal salary payments made by direct deposit to a financial
institution of their choice.

4. All qualification requirements must be met by 08/07/2019.

5. Financial disclosure statement may be required: No

6. One-year probationary period may be required: Yes

7. Travel, transportation, and relocation expenses may be paid: No

8. Bargaining Unit Position: Yes

9. Drug Screening Required: No

10. Recruitment incentives may be authorized: No

11. Student loan repayment incentive may be authorized: No

12. Annual leave for non-federal service may be authorized: No

13. Background Investigation Required: Yes

14. Suitable for federal employment: Yes

15. U.S.Citizenship required: Yes

16. Registered or exempt from Selective Service ( Yes,
if applicable

This announcement may be used to make additional selections across
the U.S. Department of Health and Human Services.

### Qualifications

To qualify for the **GS-6 Management Assistant** position, you must
have one year of specialized experience that is equivalent to at
least the GS-5 grade level performing duties such as: retrieving
paper and electronic files to respond to management requests,
preparing correspondence on routine administrative matters;
maintaining correspondence files on a variety of management issues;
and performing a variety of administrative tasks.

To qualify for the **GS-7 Management Assistant** position, you must
have one year of specialized experience that is equivalent to at
least the GS-6 grade level performing duties such as: assisting
staff with evaluation studies, preparing correspondence on routine
and non-routine administrative matters; maintaining correspondence
files; and performing a variety of administrative tasks.

Time-in-grade Current General Schedule (GS) federal employees, and
those that have served in GS positions within the last 52 weeks,
must have served 52 weeks at the next lower grade, or a combination
of the next lower grade level and an equivalent band in the federal

Documenting experience: In accordance with Office of Personnel
Management policy, federal employees are assumed to have gained
experience by performing duties and responsibilities appropriate for
their official series and grade level as described in their position
description. Experience that would not normally be part of the
employee's position is creditable, however, when documented by
satisfactory evidence, such as a signed memorandum from the
employee's supervisor or an SF-50 or SF-52 documenting an official
detail or other official assignment. The documentation must indicate
whether the duties were performed full time or, if part time, the
"percentage of times" the other duties were performed. It is
expected that this documentation is included in the employee's
official personnel record. In order to receive credit for experience
in your resume that is not within the official series and grade
level of your official position, you must provide a copy of the
appropriate documentation of such experience as indicated above.

Experience refers to paid and unpaid experience, including volunteer
work done through national Service programs (e.g., Peace Corps,
AmeriCorps) and other organizations (e.g., professional;
philanthropic; religious; community; student; social). Volunteer
work helps build critical competencies, knowledge, and skills and
can provide valuable training and experience that translates
directly to gain employment. You will receive credit for all
qualifying experience, including volunteer experience. If such
experience is on a part-time basis, you must provide the average
number of hours worked per week as well as the beginning and ending
dates of the experience so it can be fully credited.

### Education

This job does not have an education qualification requirement.

### Additional information

People With Disabilities (Schedule A) -\_with\_Disabilities

**Reasonable Accommodation:** This agency provides reasonable
accommodation to applicants with disabilities. If you need a
reasonable accommodation for any part of the application and hiring
process, please see Agency Contact Information for whom to contact
for more info. The decision on granting reasonable accommodation
will be made on a case-by-case basis. You must contact the HR
contact on the vacancy announcement at least three business days
before the closing date of this announcement to receive
assistance.For more information on disability employment, please

Males born after December 31, 1959 must be registered or exempt from
Selective Service -

**Career Transition Program**: This program applies to Federal
service employees whose positions have been deemed surplus or no
longer needed, or employees who have been involuntarily separated
from a Federal service position within the competitive service. To
receive selection priority for this position, you must: 1) meet
eligibility criteria for CTAP or ICTAP; 2) be rated well-qualified
for the position; and 3) submit the appropriate documentation to
support your CTAP or ICTAP eligibility. Well-Qualified includes
those applicants whose knowledge, skills, and abilities clearly
exceed the minimum qualification requirements for the position. For
information on eligibility criteria and required documentation, go

Beginning January 1, 2010, agencies must seek prior approval from
OPM before they can appoint a current or recent **political
appointee** to a competitive or non-political excepted service
position at any level under the provisions of title 5, United States
Code. If you are currently or have been within the last 5 years, a
political Schedule A, Schedule C, or Non-career SES employee in the
executive branch, you **MUST** disclose that to the Human Resources

If you are unable to apply online, please go to\_Application\_Information
for more information on our alternate application method.

### How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the
qualifications above.

You will be evaluated for this job based on how well you meet the
qualifications above.

Once the application process is complete, a review of the resume and
supporting documentation will be made and compared against your
responses to the assessment questionnaire to determine if you are
qualified for this job. If, after reviewing your resume and/or
supporting documentation, a determination is made that you have
inflated your qualifications and/or experience, you may lose
consideration for this position. Please follow all instructions
carefully. Errors or omissions may affect your eligibility.

**For Competitive Merit Promotion and Veterans Employment
Opportunities Act (VEOA) Applicants:** The highest rated candidates
will be referred to the hiring agency.

**For Noncompetitive Applicants:** All qualified candidates will be
referred to the hiring agency.Your qualifications will be evaluated
on the following competencies (knowledge, skills, abilities and
other characteristics):

- Customer Service
- Manages and Organizes Information
- Reasoning
- Writing

To preview the assessment questionnaire, click the following link:

### Background checks and security clearance

##### Security clearance


##### Drug test required


- Required Documents

Submission of a resume alone **IS NOT** a complete application. You
must provide a complete online Application Package which includes:

- Your Resume must clearly articulate how your skills and
experiences align to the criteria defined in the qualifications
section of this announcement and it must support your responses
to the assessment questionnaire. For each position you must
describe your duties, accomplishments, related skills, and
responsibilities. Your resume must also include the day, month,
and year that you began and ended for each position held.
Full-time employment will be assumed unless otherwise stated on
your resume. Part-time employment will be prorated in crediting
experience. Not providing this information may result in the
lowering of your assessment score or an ineligible rating. For
resume writing guidance, please visit the USAJobs Resource
Center or view their video tutorial.
- A complete Assessment Questionnaire

**Applicants must also submit the following supporting document
type(s) to support eligibility or qualifications.**
- Notification of Personnel Action (SF-50) - current or former
federal employees must submit a copy of their most recent SF-50
to support their eligibility claim. SF-50 must show Grade, Step,
Salary, Tenure and Position Occupied.
- A transcript MUST BE SUBMITTED with your application if you are
basing all or part of your qualifications on education.
Unofficial transcripts (including screen-prints from your
school's web portal) are acceptable for initial application;
however the unofficial transcript must show your name, the name
of the educational institution, the degree awarded, and the
conferred/awarded date. Self-prepared transcripts will not be
accepted. Official transcripts are required prior to
- Veterans' Preference documentation:
- Must submit a copy of your DD Form 214, Certificate of
Release or Discharge from the armed forces that has the
dates of service and discharge status.
- **Active Duty Members:** To claim status Under the VOW
(Veterans Opportunity to Work) to hire Heroes Act of 2011,
submit written documentation from the armed forces that
certifies the service member is expected to be discharged or
released from active duty service in the armed forces under
honorable conditions not later than 120 days after the date
the certification is submitted with your application
- ICTAP/CTAP Documentation.

You are not required to submit official documents at this time;
copies are sufficient.

- Benefits

A career with the U.S. Government provides employees with a
comprehensive benefits package. As a federal employee, you and your
family will have access to a range of benefits that are designed to
make your federal career very rewarding. Learn more about federal

Review our benefits

Eligibility for benefits depends on the type of position you hold
and whether your position is full-time, part-time, or intermittent.
Contact the hiring agency for more information on the specific
benefits offered.

- How to Apply

To apply for this position, you must complete the occupational
questionnaire and submit the documentation specified in the Required
Documents section below.

\*To begin, click Apply Online to create a USAJOBS account or log in
to your existing account. Follow the prompts to select your USAJOBS
resume and/or other supporting documents and complete the
occupational questionnaire.
\*Click the Submit My Answers button to submit your application
\*It is your responsibility to ensure your responses and appropriate
documentation is submitted prior to the closing date.

To verify your application is complete, log into your USAJOBS
account at, select the
Application Status link, and then select the more information link
for this position. The Details page will display the status of your
application, the documentation received and processed, and any
correspondence the agency has sent related to this application. Your
uploaded documents may take several hours to clear the virus scan

To return to an incomplete application, log into your USAJOBS
account at and click Update
Application in the vacancy announcement. You must re-select your
resume and/or other documents from your USAJOBS account or your
application will be incomplete.

The complete Application Package must be submitted by 11:59 PM (EST)
on 08/07/2019.

### Agency contact information

### Seattle Field Office

##### Fax


##### Email

##### Address

Office of Medicare Hearings and Appeals - Seattle Field Office
700 Stewart Street
Suite 11101
Seattle, WA 98101

Learn more about this agency

### Next steps

Once the online questionnaire is received you will receive an
acknowledgement email that your submission was successful. The best
qualified candidates will be referred to the hiring manager for
further consideration and possible interview. We expect to make a
selection within 45 days of the closing date of this announcement.

You will receive notice via email or by mail, if no email address
was provided by you during the application process, once this
process is completed (generally 4-6 weeks).

You will be required to submit official documentation prior to
appointment. The agency will then verify the information provided on
your application (i.e., degree, veterans' preference, disability,

Please contact with any questions about
this announcement.

- Fair & Transparent

The Federal hiring process is setup to be fair and transparent.
Please read the following guidance.

### Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on
the basis of race, color, religion, sex (including pregnancy and
gender identity), national origin, political affiliation, sexual
orientation, marital status, disability, genetic information, age,
membership in an employee organization, retaliation, parental
status, military service, or other non-merit factor.

- Equal Employment Opportunity (EEO) for federal employees & job

### Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants
with disabilities where appropriate. Applicants requiring reasonable
accommodation for any part of the application process should follow
the instructions in the job opportunity announcement. For any part
of the remaining hiring process, applicants should contact the
hiring agency directly. Determinations on requests for reasonable
accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work
environment, or the way things are usually done that enables an
individual with a disability to apply for a job, perform job duties
or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide
reasonable accommodations when:

- An applicant with a disability needs an accommodation to have an
equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform
the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive
equal access to benefits, such as details, training, and
office-sponsored events.

You can request a reasonable accommodation at any time during the
application or hiring process or while on the job. Requests are
considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations
or how to contact an agency.

#### Legal and regulatory guidance

- Financial suitability
- Social security number request
- Privacy Act
- Signature and false statements
- Selective Service
- New employee probationary period

This job originated on For the full announcement and to
apply, visit Only resumes
submitted according to the instructions on the job announcement listed
at will be considered.

Office of the Secretary of Health and Human Services


Seattle, WA