TITLE: Administrative Assistant Sr II JOB CODE: 9839 JOB FAMILY: Administrative FLSA: Non-exempt DATE: August 2015
SUMMARY Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit.
ESSENTIAL FUNCTIONS: May perform some or all of the following: 1. Provides moderately complex administrative skills for a department. 2. Prepares, maintains and posts records, reports and budget information. 3. Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports. 4. Selects office vendors and monitors purchasing processes. 5. May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed. 6. Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department. 7. Composes and processes repetitive and non-repetitive documents in accordance to established procedures. 8. Organizes office procedures to ensure effective operation. 9. Acts as department liaison with other departments and agencies. 10. Processes all personnel and purchasing transactions following institutional policies and procedures. 11. Determines work priorities and monitors progress toward work deadlines. 12. Ensures document retention processes are followed using established guidelines. 13. Performs other duties as assigned.
MINIMUM QUALIFICATIONS EDUCATION/EXPERIENCE " High school graduate and four (4) years related work experience are required.
KNOWLEDGE, SKILLS, & ABILITIES " Work requires knowledge of computers, office equipment, and other administrative tasks.* " Work requires ability to monitor and maintain budget. " Work requires ability to plan and organize work in logical and efficient manner. " Work requires ability to ensure adherence to all policies and procedures of university, such as, salary guidelines, accounting regulations, and internal controls policy. " Work requires ability to work with confidential information on daily basis. *Testing may be required. The following is the acronym, "PACT", and is fundamental to all non clinical positions at UT Southwestern Medical Center: " P-Problem Solving: Employees take ownership in solving problems effectively, efficiently, and to the satisfaction of customers, or managers. They show initiative in addressing areas of concern before they become problems. " A-Ability, Attitude and Accountability: Employees exhibit ability to perform their job and conduct themselves in a professional and positive manner reflecting a professional environment readily assuming obligations in a dependable and reliable manner. " C-Communication, Contribution, and Collaboration: Who are our Customers? Anyone who requests our help, needs our work product, or receives our services. Employees focus on customer service with creative solutions while improving the customer experience through clear, courteous, and timely delivery and communication. Sharing ideas with others helps expand our contribution to department goals. " T-Teamwork: Employees work to contribute to the department s success by supporting co-workers, promoting excellence in work product and customer service, and in maintaining a satisfying, caring environment for each other.
WORKING CONDITIONS " Work is performed primarily in general office area.
Any qualifications to be considered as equivalents in lieu of stated minimum require prior approval of the Vice President for Human Resources Administration, or his/her designee. This position is security-sensitive and thereby subject to the provisions of Texas Education Code 51.215.