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Lab Admin/Embryology Administrative Assistant

ORM Fertility
Bellevue, WA
  • Expired: January 22, 2023. Applications are no longer accepted.
Embryology Administrative Assistant

Our focus is family, our patients and our staff. At ORM Fertility, we're looking to grow our Lab team. Be a part of meaningful work helping people realize their dream of growing their family while receiving competitive wages, generous paid time off, comprehensive benefits packages and 401k contributions.

ORM Fertility is an internationally recognized fertility clinic comprised of five physicians sub-specialized in Reproductive Endocrinology, full-time genetic counselors, cutting-edge Embryologists and a team of very talented clinicians and administrators seeking a full-time Embryology Administrative Assistant.

The Embryology Administrative Assistant is responsible for accurate and complete data entry into both internal and external databases to the CDC via SART. This is a full time position directly reporting to the Embryology Lab Supervisor. In addition, the appropriately trained and qualified Embryology Administrative Assistant may be trained to cover andrology and endocrinology lab services when embryology admin duties allow.

  • Accurately enter laboratory data into the EMR
  • Complete all cycle data entry in SART (excluding cycle starts)
    • Cycle details
    • Pregnancy outcomes
    • Follow up birth outcomes
      • Track and contact all patients when due date passes
      • Add live birth details to SART/excel databases and EMR
    • Check EMR for missing cycle starts
    • Maintain 2 internal excel databases with all cycle details and outcome data in a timely manner for internal QC/QA
    • Scanning lab documents
    • Checking witness sheets for completeness before scanning
    • Helping with data entry periodically for miscellaneous projects (extracting data from EMR etc.)
    • Ongoing administrative process improvement for lab services
    • Communication with other departments outside of embryology
    • Taking minutes of lab meetings
    • Assisting Lab Supervisor as required
    • Submit PGT requisitions
    • Preparing charts for egg collections and FETs (including adding all pertinent info and verifying completion of cycle plan and lab notes)
    • Checking accuracy of FDA labeling
    • Shipping PGT samples
    • coordinating with the tissue bank coordinator and embryologists for embryo and sperm shipping dates
    • The Admin assistant may be asked to perform other tasks related to data entry and systems improvement within the embryology department and interdepartmentally.

  • BS in biological science
  • Experience with Excel
  • Good communication skills
  • Excellent attention to detail
  • Ability to think outside the box
  • Encompass essential medical knowledge and terminology
  • Comprehensive understanding of aseptic technique
  • Strong customer service skills
  • Proven ability to work as part of a multi-disciplinary team

ORM Fertility


Bellevue, WA
98004 USA



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