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RECEPTIONIST JR. ADMIN ASSISTANT - GREAT JOB TO GROW YOUR CAREER!

OPTION 1 STAFFING SERVICES, INC. AN AWARD WINNING AGENCY
Palo Alto, CA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

RECEPTIONIST JR. ADMIN ASSISTANT

CONTRACT TO HIRE

PALO ALTO, CA

 

EXCELLENT JOB TO GROW YOUR CAREER AT A PRESTIGIOUS UNIVERSITY-NEW COLLEGE GRADS WELCOME!

Option 1 Staffing is an award winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.

If you are looking for a unique place to work that has excellent opportunities to grow and learn this could be a great job for you!  Our client is looking for a candidate who wants a career.  Must be professional, detailed and have a good personality.  We are hiring now so please apply!

Monday – Friday 8am-5pm , Onsite
1. Reliable
2. Strong Customer Service Skills
3. Knowledge of Word and Excel

 

Job Description:
Working in a fast-past paced, highly interruptive environment, you will serve as an information, service, and problem-resolution resource for any department related matter at the front desks and will interact with researchers, donors, Fellows, students, guests, the public, VIPs, staff and the Stanford community ensuring the highest quality customer service is afforded. You will report directly to the Project Manager and provides administrative or operational support working under general supervision.

CORE DUTIES:

 

  •    Ensure a positive organizational image by providing courteous, friendly and efficient service to all visitors and staff. Greet visitors and route them to appropriate destinations. Answer phones, respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.

 

  •   Process and monitor routine financial transactions, which may include researching and resolving discrepancies. Effectively communication updates to stakeholders. 

 

  • Maintain archival supplies to include, but not limited to, placing orders; keep track of inventory levels; restocking supplies; receiving orders and/or coordinating receiving of orders; and work with Library & Archives staff on specialty orders.

 

  • Perform office duties including, but not limited to, handling incoming and outgoing mail, entering data into basic tables/ in-house software, reports or spreadsheets, making copies and monitoring and ordering office supplies.

 

  • Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.

 

  • May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the Hoover Library & Archives; report any incidents or potential safety problems to appropriate representatives. Track completion of required training.


?      Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.

?      May plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

Requirements:
Education & Experience: 

High school diploma and three years of administrative experience, or combination of education and relevant experience.
 

Knowledge, Skills and Abilities:

 

  • Excellent customer service and interpersonal skills.
  • Ability to prioritize and multitask.
  • Demonstrated success in following through and completing routine tasks.
  • Strong organizational skills and attention to detail.
  • Strong verbal and written communication skills.


For immediate consideration, please apply!

“Best of Staffing Award”

Best of Staffing Award is the only award in the U.S that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates.   Award winners make up less than 2% of all staffing agencies in North America.

“Top Performer Award”

Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our clients’ satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more.

 Member American Staffing Association Since 1991.

Company Description
Founded by industry professionals, Option 1 Staffing is an Award Winning Staffing Agency operating statewide. With a reputation as one of the most trusted Staffing Agencies in the state of California, Option 1 delivers coordinated staffing solutions with unparalleled service. The company is characterized by clients for the integrity of its work and the quality of its candidates, and among job seekers for its personalized approach to placement. Since 1991 Option 1 Staffing serves California employers in need of Temporary/Contract to Hire, Direct Hire employees; in the areas of Administrative, Technical, Accounting and Finance, and Healthcare; to emerging growth companies and the Fortune 500 across market sectors.
Best of Staffing Award Winner
Woman Owned
Proven Performer Award Workforce Logic
Check out our jobs @ www.option1staffing.com

OPTION 1 STAFFING SERVICES, INC. AN AWARD WINNING AGENCY

Why Work Here?
Join An Awesome Team!

Founded by industry professionals, Option 1 Staffing is an Award Winning Staffing Agency operating statewide. With a reputation as one of the most trusted Staffing Agencies in the state of California, Option 1 delivers coordinated staffing solutions with unparalleled service. The company is characterized by clients for the integrity of its work and the quality of its candidates, and among job seekers for its personalized approach to placement. Since 1991 Option 1 Staffing serves California employers in need of Temporary/Contract to Hire, Direct Hire employees; in the areas of Administrative, Technical, Accounting and Finance, and Healthcare; to emerging growth companies and the Fortune 500 across market sectors. Best of Staffing Award Winner Woman Owned Proven Performer Award Workforce Logic Check out our jobs @ www.option1staffing.com

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Palo Alto, CA
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