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ADMINISTRATIVE ASSISTANT

OPTION 1 STAFFING SERVICES, INC. AN AWARD WINNING AGENCY Palo Alto, CA
  • Expired: 17 days ago. Applications are no longer accepted.

ADMINISTRATIVE ASSISTANT

CONTRACT TO HIRE

PALO ALTO, CA

Option 1 Staffing is an award winning, local recognized leader in staffing and recruiting, specializing in placing the highest caliber of Administrative, Accounting, IT, Finance and Non Clinical Healthcare professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.

OPTION 1 STAFFING is currently recruiting for a friendly, professional, and highly organized Administrative Assistant to join our client’s team. The division is a dynamic and innovative center dedicated to excellence in research, medical education, and clinical care. The successful candidate will be responsible for supporting the Imaging office.

Duties include:

  • Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
  • Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
  • Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
  • Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
  • Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
  • Maintain approved content on websites.

Requirements:

DESIRED QUALIFICATIONS:

- College degree

- Experience/desire to work in an academic setting

- Event planning experience

- Demonstrated willingness to learn and work well on a team

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and three years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
• Proficient computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task.


For immediate consideration, please apply!

OPTION 1 STAFFING SERVICES, INC. AN AWARD WINNING AGENCY

Why Work Here?

Professional environment with a stellar team!

Founded by industry professionals, Option 1 Staffing is an Award Winning Staffing Agency located in the San Francisco Bay Area. With a reputation as one of the most trusted Staffing Agencies in the Bay Area, Option 1 delivers coordinated staffing solutions with unparalleled service. The company is characterized by clients for the integrity of its work and the quality of its candidates, and among job seekers for its personalized approach to placement. Since 1991 Option 1 Staffing serves Bay Area employers in need of Temporary/Contract to Hire, Direct Hire employees; in the areas of Administrative, Technical, Accounting and Finance, and Healthcare; to emerging growth companies and the Fortune 500 across market sectors. Best of Staffing Award Winner Check out our jobs @ www.option1staffing.com

Address

Palo Alto, CA
USA

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