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ADMINISTRATIVE ASSISTANT-GREAT GROUP OF PEOPLE!!

OPTION 1 STAFFING SERVICES, INC. AN AWARD WINNING AGENCY Palo Alto, CA
  • Expired: over a month ago. Applications are no longer accepted.

ADMINISTRATIVE ASSISTANT

PALO ALTO, CA

TEMPORARY

OPTION 1 STAFFING is currently recruiting for an Administrative Assistant to fill in while Admin is out on leave of absence. This is a temporary position with a great department. Very positive!

Job Duties:

  • Respond to inquiries, and determine and take appropriate action as required.
  • Serve as a resource regarding a defined set of policies and procedures.
  • Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
  • Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
  • Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel
  • Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
  • Maintain office supplies and equipment; obtain vendor quotations, as needed.
  • Coordinate office moves.
  • May serve as the point of contact for general maintenance, health and safety, and other facility concerns
  • Report any incidents or potential safety problems to appropriate representatives.
  • Track completion of required training.
  • Maintain approved content on websites.
  • May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
  • May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

Requirements: MINIMUM REQUIREMENTS:

Education & Experience: High school diploma and three years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Proficient computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing routine tasks.
  • Strong organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize and multi-task.

For immediate consideration, please apply!

OPTION 1 STAFFING SERVICES, INC. AN AWARD WINNING AGENCY

Why Work Here?

Professional environment with a stellar team!

Founded by industry professionals, Option 1 Staffing is an Award Winning Staffing Agency located in the San Francisco Bay Area. With a reputation as one of the most trusted Staffing Agencies in the Bay Area, Option 1 delivers coordinated staffing solutions with unparalleled service. The company is characterized by clients for the integrity of its work and the quality of its candidates, and among job seekers for its personalized approach to placement. Since 1991 Option 1 Staffing serves Bay Area employers in need of Temporary/Contract to Hire, Direct Hire employees; in the areas of Administrative, Technical, Accounting and Finance, and Healthcare; to emerging growth companies and the Fortune 500 across market sectors. Best of Staffing Award Winner Check out our jobs @ www.option1staffing.com

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Palo Alto, CA
USA

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