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Office Administrator

OPTECH
Village of Williamsburg, VA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description
We are seeking an administrative assistant to perform a variety of administrative tasks. Must have an enthusiastic attitude and desire to grow with the company. This position can lead to a future office manager position.
 
Responsibilities:
-Answer calls and doors. Respond, take messages, filter/screen and route calls.
-Assist Clients when possible.
-Respond to internal and external emails, messages and voicemails
-Manage client accounts, agreements, monitoring activations/deactivations
-Send purchase orders to vendors
-Reconcile invoices with purchase orders
-Contact clients with past due invoices
-Copy, file, scan, archive and organize documents
-Prepare documents as needed
-Assist with planning team outings/team builder events
-Perform other tasks as assigned
 
We provide training on our procedures and software systems.
 
Qualifications:
-Professional attitude and appearance
-Solid written and verbal communication skills
-Ability to be resourceful and proactive when issues arise
-Work well under pressure. Responsibilities may be time-sensitive and under tight deadlines.
-Effectively communicate, work, and get along with all levels of employees
-Multitasking and time-management skills, with the ability to prioritize tasks
-Extremely organized with high attention to detail
-Ability to do work that is very detail-oriented
-Competent typing skills and proficiency in Microsoft Office Suite (Word/Excel/Outlook/Teams)
-Ability to learn and continue to evolve with the position/industry
-2-3 years applicable experience is preferred
-Accounting/Quickbooks experience is a plus
 
 
Full time position with excellent benefits. 

OPTECH

Address

Village of Williamsburg, VA
23185 USA

Industry

Business

View all jobs at OPTECH