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Site Based Manager

Nueces County Community Action Agency Robstown, TX

  • Expired: over a month ago. Applications are no longer accepted.
Job Description
PROGRAM: Head Start EMPLOYMENT STATUS: Exempt DEPARTMENT: Education JOB CLASSIFICATION: Regular, Full-time REPORTS TO: Curriculum and Instruction Coordinator WORKING DAYS: Monday - Friday SUPERVISES: Teachers, Assistant Teachers & Volunteers   GENERAL DESCRIPTION:This position requires coordinating moderate to difficult tasks that are child center related and performing these assigned tasks with some independent judgment under close supervision of the Program Director and/or Site Base Management and Facilities Coordinator.  ESSENTIAL DUTIES:
  • Safety and Security 
    • Provide a safe and secure environment for children, parents, and all center staff.
    • Maintain upkeep of center.
    • Conduct monthly safety meetings and training.
    • Conduct monthly fire drills and quarterly severe weather drills.
  • Staff Supervision 
    • Design, plan, and conduct staff development/training sessions.
    • Assist Head Start center classroom staff in addressing children’s behavior, disturbances, and classroom crises.
    • Oversee the implementation of the Head Start Curriculum.
    • Create and supervise center staff work schedules.
    • Conduct classroom observations.
    • Mentor, direct, counsel, support, and model expected behavior for teachers, assistant teachers, and volunteers.
    • Evaluate all center staff performance acknowledging positive performance and implementing progressive discipline per Agency Policy as necessary for negative performance.
    • Review, secure signatures, and post lesson plans.
    • Supervise for implementation of lesson plans and then follow–up implementation discrepancies.
    • Verify compliance and completion of children’s individual folders.
  • Administration 
    • Be on call for center needs 24 hours a day seven days per week.  
    • Participate in ARD meetings; oversee and implement the resulting objectives.
    • Collect, review, verify, correct, sign, copy, and submit Center Staff Timesheets.
    • Collect, review, verify, correct, sign, copy, and submit Head Start Center Children’s Attendance Monthly Reports.
    • Distribute Agency information to center staff and other interested persons. (i.e. information regarding graduation, field trips, Halloween, etc.).
    • Provide classroom materials and forms for staff as needed.
    • Maintain, monitor, and submit annually to Head Start Program Director the Head Start Center Staff Attendance Tracking Form.
    • Request Head Start center supplies and prepare Purchase Orders.
    • Collect Head Start classroom inventories annually.
    • Plan and participate in center staff or children “staffings”.
    • Organize Agency-wide and center level functions, i.e. graduation, carnivals, etc.
    • Conduct monthly cluster staff meetings.
    • Participate in the development, research, and creation of the Head Start classroom curriculum.
    • Interview applicants for center staff positions, and recommend appropriate applicants for employment.
    • Initiate Head Start center Accident / Incident Parent Notification Form regarding accidents, incidents, health, environmental issues, etc.
    • Initiate Head Start center Advisory Forms.
  • Compliance 
    • Maintain center compliance of Head Start Performance Standards.
    • Maintain center compliance of TDPRS Minimum Standards.
    • Substitute in the classroom as needed to maintain staff / child ratio.
    • Oversee, monitor, and maintain the Average Daily Attendance (ADA) and intervene in excessive absence situations.
    • Conduct children’s hearing and vision screening.
  • Family Service Coordination 
    • Oversee the planning and implementation of center parent meetings and then monitor meetings.
    • Oversee the Head Start center (Cafe’ Mananero) parent morning coffee session;
    • Conduct parent / staff conferences.
    • Recruit, train, and supervise Head Start center parent volunteers.
  • Professional Growth, Certification, and Professionalism 
    • Maintain personal (Area Manager) professional certifications, i.e. First Aid, CPR, Food Handler, CDA, hearing / vision, etc.
    • Maintain Head Start center staff’s professional folder.
    • Attend professional growth training sessions.
  • Other duties
    • Performs monthly safety survey which exposes center safety hazards.
    • Attends various social events and serves on committees throughout the year.
    • Oversees parent orientation when Education Coordinator is unavailable. 
    • Perform other duties as assigned by the Head Start Program Director.
  • Normal physical activity includes frequent sitting, standing, and walking in a usual workday.
  • Requires occasional twisting at desk when answering phone or typing at computer.
  • Requires retrieving files by pulling & pushing filing cabinet drawers with occasional bending, stooping, squatting, kneeling, and reaching above shoulder level.
  • Requires employee to lift and carry heavy objects such as boxes of supplies and children.
  • Requires use of the five senses (hearing, seeing, touching, smelling, and tasting) to perform various job duties and in dealing with staff, clients, and outside.
  • Requires employee to use hands, arms, feet, legs, neck and head while performing Agency tasks.  
  • Requires employee to occasionally crawl and twist in performing duties.
  • Requires frequent speaking/hearing abilities with staff, co-workers, parents, and supervisor.

  • Accepts responsibility for the direction, control, planning and implementation of program activities, events, and tasks.
  • Able to gather relevant data, conduct an analysis, and arrive at conclusions in order to develop recommendations for management action on various cost related issues.
  • Demonstrates effective leadership, management, and training skills.
  • Deals with people beyond giving and receiving instructions--is courteous, cooperative, conscientious, and tactful in dealing with employees and the public.
  • Performs job duties in a precise, thorough, and meticulous manner.
  • Able to handle various projects at the same time in an effective manner.
  • Knowledgeable of office practices and administrative procedures and possesses the ability to interpret and properly apply policies, rules, and regulations.
  • Demonstrates effective verbal and written communication skills towards all Agency staff and the general public.
  • Performs under stress when confronted with emergency, critical, unusual, or dangerous situations.
  • Requires ability to plan, direct, and review the work of subordinate personnel.
  • Able to effectively use a computer, spreadsheet, and word processing software. 
  • Dresses in appropriate business attire and is professional in appearance and mannerisms.
  • Ability to maintain regular and punctual attendance.
  • GED or High School diploma with a :
    • Child Development Associate (CDA) Credential or 
    • Certified Child Care Professional credential, with six college hours in management, or
  • An associate of applied science degree in child development, or closely related field is preferred ("closely related field" - any educational instruction pertaining to the growth, development, physical or mental care, or education of children ages birth  through 13 years)
  • Two years of experience in early childhood is required as a minimum qualification for this position.
  • Must successfully pass a pre-employment drug test.
  • Must successfully pass and submit a pre-employment TB test and must successfully pass and submit a TB test annually thereafter.
  • Requires 30 clock hours of training each year to meet TDPRS requirements.
  • Must successfully pass a post offer initial physical examination within two weeks from date of hire and must successfully pass and submit a physical examination report every five (5) years of employment.
  • Must successfully complete and maintain the following examinations, permits, and certifications: 
    • Within two (2) weeks of employment 
      • Food Handler's permit -Renewed every two years by expiration date
      • First Aid certification - Renewed every two (2) years
      • CPR  Infant/Child certification - Renewed every two year by expiration date
  • Requires certification by the Texas Dept. of Health in vision & hearing screenings.
  • Must have transportation and current liability coverage on vehicle to be used in the performance of job duties.  Moderate travel on a daily basis may be required.
  • Must possess a valid Texas Driver's license (Operators-Class C), and driving record must be approved by insurance company on an annual basis.
  • Able to effectively use a computer, spreadsheet, and word processing software.
  • Dresses in appropriate business attire and is professional in appearance and mannerisms.
  • Proof of work eligibility must be provided.

Nueces County Community Action Agency


Robstown, TX
78380 USA


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