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Director of Health Information Department

Northlake Behavioral Health System Mandeville, LA
  • Posted: over a month ago
  • $55,000 to $58,000 Annually
  • Full-Time
  • Benefits: Vision, Medical, Life Insurance, 401k, Dental

Director of HID Job Description

Position: Director of HID

Department: HID

Pay Status: Hourly

Supervisor: Chief Operations Officer

Position Summary: Leads and monitors the day to day operations of the Medical Records Department of the hospital. Responsible for providing oversight for the timely filing & entering of documentation into the patient’s medical record; responsible for enforcing confidentiality & security of the medical records; works closely with Dept. Managers to facilitate and manage the timely completion of medical records & required documentation; reviews documentation submitted for accuracy and thoroughness; provides reports & data to the CEO, DON, DCS, Medical Director, and other Dept. Directors, as required, in order to address deficiencies in a timely manner that supports compliance. Participates in PI Committee, Leadership Team meetings, UR.MR Committee and other committee meetings as required.. Provides oversight for the accurate coding of medical records for billing and other requirements.

Essential Functions:

  • Department Overview: Responsible for the monitoring the integrity of chart documentation; , transcription/ transcription reports, the exchange of medical information between treating facilities/other requesting entities, filing of loose material, record copying, collection of discharged charts from the units, monitoring of all other HID duties and supervision of HID staff.
  • Completes coding functions.
  • Completes and distributes deficiency lists and provides monthly deficiency reports.
  • Submits required reports for monthly committee meetings, as required.
  • Audits charts/monitors the audit process and responds to deficiencies in real time. Submission of documentation.
  • Keeps Hospital Leadership/Committees and Dept. Managers informed of the status of deficiencies in real time.
  • Makes charts available for: Regulatory agencies & Accreditation entities., QA activities, Legal Issues, Risk Management
  • Serves as the sole official repository for all approved forms.
  • Oversees privacy and security functions for records. Maintains control of all medical records at the hospital and off sites and manages day to day access to said records.
  • Assembles all formal external reports and oversees the submission of said reports (Oryx, NRI, etc.)
  • Remains current with all standards that govern records keeping, dissemination, report building, and data submission.
  • Attends all appropriate hospital meetings and presents HID information when appropriate.
  • Is an integral part of the development of an electronic health record that covers all functions including reporting and billing support functions.
  • Human Resources Competence: Demonstrates skills in organizing, leading and inspiring individuals and teams of people toward the pursuit of a common vision, goal attainment, and high performance in a continually changing environment; attracts diverse talent to the organization; coaches and develops others, and provides people the opportunity and encouragement to participate. Demonstrates knowledge of pertinent employment statutes, procedures, and policies. Has a knowledge and understanding of NBHS policies and procedures and consistently enforces those policies/procedures. Follows through in a timely manner addressing personnel issues both verbally and in writing to employees and consults with HR regarding personnel matters.
  • All other duties as assigned.

Minimum Qualifications:

Education: Degree in a health related field preferred and knowledge or specific training in medical or health care records.

Experience: A minimum of three (3) years’ experience in a health care industry preferred; Knowledge of medical records requirements; extensive knowledge of HIPAA and protected health information; knowledge of state, federal and TJC requirements for medical records maintenance and completion

Age – specific Competencies: Child & adolescent preferred

Licensure/Certification: American Health Information Management Association Member and Certificate required

Other Required Knowledge/Skills/Abilities: Basic fiscal management skills; thorough familiarity with business & health care terminology; excellent written and oral communication skills; knowledge of, and skills in reviewing & completion of a medical record; creativity; flexibility; time management and organizational skills; skills in data collection and analysis, interpretation, application, and evaluation; strategic planning skills; record of adherence to deadlines; customer service skills; teaching or training skills helpful; Skills in maintaining information as highly confidential.

HIPAA: Has access to all PHI necessary to perform job functions of managing and directing Medical Records department and assuring compliance with standards of care.

Work Demands/Environment:

Ability to stoop, kneel, crouch, reach, push, pull and lift; ability to finger (e.g. pick, pinch, type) and grasp; ability to express and exchange ideas by spoken word in an accurate, audible, and occasionally quick manner. Ability to perceive sound with no less that a 40 db loss @ Hz, 1000 Hz and 2000 Hz with or without correction and to make fine discrimination in sound; ability to perform substantially repetitive motions of the wrist, hands, and fingers; ability to perform substantially sedentary work, exerting between 10 to 20 pounds of force; ability to lift or move objects. The worker is subject to some temperature changes but is largely protected from changing weather conditions.

Northlake Behavioral Health System

Why Work Here?

Providing Compassionate Care to the Community for over 6 years

As an Inpatient Psychiatric Hospital, our team of doctors, nurses, therapists, adjunctive therapists, and technicians assure a comprehensive treatment plan to best meet the needs of each individual. Our goal is to provide individuals with the quality care and treatment they need through the following: • 24-Hour Nursing Supervision • In-House Physicians • Individual and Group Therapy • Medication Management and Education • Multidisciplinary Assessment and Treatment Teams • Family Education and Support • Speech and Occupational Services, as Needed • Recreational Therapy • Evidenced Based Treatment Models Our specialized units provide short-term
programs for individuals needing a safe, structured, therapeutic setting for the diagnosis and treatment of severe psychiatric issues. Our partnership with
Tulane University School of Medicine ensures the inclusion of cutting edge therapy models to ensure a successful discharge to the next level of care. Northlake’s Intensive Outpatient Program (IOP) offers group and individual therapy services multiple times each week. Our program allows the individual to participate in their normal daily activities, such as work and school, while receiving intensive treatment in their community. Our Intensive Outpatient Program allows those individuals, 21 and older, who are diagnosed with mental health and substance abuse disorders, to supportively maintain their stability within the community. All of our groups are facilitated by Licensed Therapists for 3 hours each day, up to 5 days per week. Our groups use Cognitive Behavioral Therapy that focus on: • Coping Skills for Managing Depression & Anxiety • Stress Management • Effective Communication Skills • Problem-Solving Techniques • Relaxation Skills • Understanding Triggers

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