Accounting Clerk/Bookkeeper

Accounting Clerk/ Sanitary Sewer Account Management

Status: Non-exempt, paid hourly

Hours: Monday – Friday 8:30 am – 4:30 pm

Reports To: Township Administrator

Location: Northfield Township Government Office, 2550 Waukegan Road, Suite 100, Glenview, IL 60025

Summary:

The accounting clerk performs various clerical and routine accounting tasks, including posting entries, verifying and reconciling input to the Township’s accounting firm, processing payments, and/or assisting in preparation of billings and other financial reports. Responds to inquiries and contacts vendors to resolve a variety of problems. Performs general office administrative duties in a team environment focusing on providing exceptional service to all Township residents.

Essential Duties & Responsibilities:

Finance & Bookkeeping Duties:

• Manage bank deposits for all township accounts

• Monthly credit card reconciliations

• Provide budgetary support

• Assist with preparing monthly financial statements

• Record, distribute and reconcile Food Pantry gift cards, both purchased and donated

• Process and mail for payment all invoices for various Township accounts

• Process matching grants for Food Pantry

• Replenish and reconcile Township petty cash

• Document and reconcile monthly tax distributions per tax levies

• Check preparation and bank exception report and approval of Positive Pay transactions

• Process stock donations

• Assist accounting firm in audit preparation

Sanitary Sewer Accounting Duties:

• Oversee the billing and mailing of the Township’s 2000 privatized customers on an annual, semi-annual and/or quarterly basis

• Process and reconcile all sanitary sewer payments

• Maintain Munibilling database

• Manage and document liens

• Oversee collection of sewer accounts that are in arrears

Administrative Duties

• Provide telephone, email and in-person support for all Township services and referrals to other agencies as needed

• Provide Illinois Notary services

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to converse knowledgeably and communicate effectively, both orally and in writing

• Provide outstanding customer service, in-person, over the phone and via email

• Ability to operate in a team setting with a positive and energetic attitude

• Possess general office skills, ability to establish and meet office production goals and effectively utilize time with minimal oversight

Education and/or Experience

• Bachelor’s degree in accounting, finance or bookkeeping AND

• Three to five years’ experience

Computer Skills

Proficiency in Microsoft Office, Google Workspace, data entry and experience with financial accounting software.

WORKING CONDITIONS

Physical Requirements

• Must be able to remain in a stationary position for a large percentage of the day

• Occasionally move about inside the office and food pantry to access file cabinets and office equipment

• Operate a computer and other office equipment, such as copy machine, postage machine and computer printer

• Occasionally move 30-pound containers around various parts of the office or food pantry

Northfield Township is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.