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Executive Assistant

North Brookfield Savings Bank
North Brookfield, MA
  • Posted: over a month ago
  • Full-Time
Job Description

Executive Administrative Assistant

Summary/Objective

The Executive Administrative Assistant provides assistance with and facilitates support to the President/CEO. You will exercise confidentiality, tact and diplomacy skills and will have sufficient expertise in your area.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Executive Assistant to President/CEO

  • Serve as the Corporate Secretary attending Board Meetings as requested and taking and developing agendas and meeting minutes in a proactive fashion.
  • Maintain complex and detailed calendars and travel arrangements.
  • Screen incoming calls and determine the level of priority, while using caution in dispensing information.
  • Manage the coordination and logistics of both internal and external meetings.
  • Coordinate activities, events, resources, meetings, services and manage internal and external stakeholders.
  • Support administration, compose presentations, draft agendas, minutes and assist with and maintain other key documents.
  • Manage external relationships and service providers.
  • Manage files, documentation and performs special projects.
  • Organize Board meetings/Board payments.
  • Perform administrative tasks for officers and others as assigned.
  • Adhere to NBSB policies and maintain confidentiality on sensitive activities.
  • Coordinator for Corporators Annual Meeting, including required legal notices.
  • Maintain the Boards Official Minutes for all Board of Investment, Board of Directors Meetings as well as the Corporators Annual Meeting and all Board Committees with the exception of ALCO.
  • Coordinate all Board and Committee meetings, organizes all required information packages for upload to portal.
  • Handle sensitive documents or other communications.
  • Adhoc projects as needed.

Qualifications

  • Minimum of 5-8 years proven and progressive administrative experience or equivalent.
  • Bachelor’s degree in business, related field or equivalent experience.
  • Excellent typing, customer service, problem-solving, and organizational skills.
  • Proficiency with Office products including PowerPoint, Excel, Word, Microsoft Teams and Sharepoint.
  • Ability to anticipate senior/executive manager needs as well as operate independently and handle majority of responsibilities without consultation.
  • Ability to deal with all levels of personnel in a courteous and efficient manner and exercise discretion on confidential matters.
  • Extensive knowledge of Company policies and practices.


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Competencies

  • Ethical Conduct
  • Decision Making
  • Executive Assistant background
  • Board Meeting experience

Supervisory Responsibility
None

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work
This is a full-time position.

Travel
None

Preferred Education and Experience

  • Experience with Microsoft Teams.
  • Experience with PowerPoint.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

FT/Non-Exempt

North Brookfield Savings Bank

Address

North Brookfield, MA
01535 USA

Industry

Business

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