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Conference Service Assistant

Noor Staffing New York, NY

  • Posted: 1 day ago
  • $23 to $25 Hourly
  • Full-Time
  • Benefits: vision, 401k, dental, medical
Job Description

Midtown Manhattan Law Firm is seeking a Temp to Perm Conference Service Assistant. This is paying 25 dollars an hour temp and going to $50,000 when the position goes permanent

 Essential Job Duties & Responsibilities

·         Submit daily reports for arrivals to lobby security

·         Assist with early guest arrivals

·         Work with Firm departments to ensure all rooms are ready for business each day

·         Verify conference room documents and materials

·         Prepare daily catering report and verify services with the F+B Manager

·         Oversee standard conference room materials and supply rooms on conference floors

·          Respond to conference requests and create/update/cancel reservations via scheduling software

·          Identify time-sensitive conference needs and communicate requests to the appropriate departments

·         Provide interdepartmental information and support for conference calls, video conference, webcast set ups, staffing and maintenance

·         Anticipate long term reservation end times and clean up to insure meeting-ready rooms

·         Monitor conference rooms for overall appearance, cleanliness and correct configurations

·          Guide and support level-one reservations

·          Generate weekly video reports and collaborate with branch offices to ensure proper scheduling

·         Reconcile monthly reservation data for accuracy and finance totals

·         Prepare various sales and occupancy reports as directed

·         Provide research on vendors, venues and special service requests as needed

·         Assist with coordinating in-house and off-site special events as requested

·         Organize off-premise catering services as requested

·         Perform other duties as assigned

Required

·         2 to 4 years of office administrative experience required

·         Working knowledge of established conference services practices and

·         General food and beverage knowledge

·         Ability to effectively present information verbally and in writing

·         Excellent listening, interpersonal and customer service skills; polite and professional communications with vendors, departments, co-workers, clients, attorneys, etc.

·         Knowledge of audio visual basics

·         Can organize, prioritize, plan and multi-task work activities in a high pressure environment

·         Punctual, detail-oriented, dependable and dedicated to achieving excellence

·         Flexibility to work extended hours if needed

Preferred

·         Catering experience preferred

·         Proficiency in MS Word, PowerPoint and Excel preferred

·         Knowledge of finance and budget basics preferred

·         Knowledge of wine, spirits and/or international culinary preferred

·         Some catering skills preferred

 

Noor Staffing

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Address

New York, NY
USA

Industry

Arts and Entertainment

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