Office Administrator

Rotary is a global network of 1.4 million neighbors, friends, leaders, and problem-solvers who see a world where people unite and take action to create lasting change – across the globe, in our communities, and in ourselves. Phoenix Rotary 100 is a club local to the Phoenix Metro area. We have been providing local/global community outreach on a large scale for over 100 years. We are People of Action and practice Service Above Self!

We are looking for a Part-Time Office Administrator who, in partnership with the board of directors, manages and oversees the daily activities of Phoenix Rotary 100 (Club) and The Phoenix Rotary Club Charities (Foundation), responsible for the specific duties listed below:

MEMBERSHIP

• Coordinates bi-weekly Club meetings including agenda, speakers, facilities, and menus.

• Attends bi-weekly Club meetings, generally held on the first and third Fridays of each month.

FUNDRAISING

• Assists the Club and Foundation in fundraising development efforts and oversees an effective and responsive donor relations program.

BOARD/FOUNDATION

• Reviews operations to ensure compliance with the Club Constitution and Bylaws, governmental regulations, and Club and Foundation policies, regulations/requirements.

• Participates in Club and Foundation meetings, as appropriate; oversees preparation and distribution of materials and maintenance of master files for the Club and Foundation.

OPERATIONS MANAGEMENT

• Administers and coordinates the administration, fiscal and daily management activities of the Club and the Foundation in accordance with established policies to further the achievement of goals, objectives, and standards of both organizations.

FINANCIAL

• Oversees the overall financial management of both Club and Foundation.

• Assists in preparation of the annual Club budget to allocate funds, control costs, and maintain operations at a level consistent with the organization’s strategic plan in conjunction with the Board and the Secretary/Treasurer.

• Oversees monthly preparation and presentation of monthly financial reports.

• Performs financial functions including light bookkeeping, check co-signing authority, and negotiation and execution of vendor contracts.

ADMINISTRATION:

• Implements and maintains an Administrative Procedure Manual to ensure the efficient and effective management of the overall operations of the Club and the Foundation

• Ensures the timely reporting of filings required by Rotary District #5495, Rotary International, and The Rotary Foundation and/or other federal, state, and local agencies

• Oversees contractual relationships such as outside contractors, office vendors, catering, etc.

• Administratively supports Club and Foundation fundraising activities

• Other duties as assigned

Specific qualifications for the position include:

• 3 or more years of office management/administration experience

• Non-profit or fundraising experience a plus

• Proficiency in Enterprise Software (Word, Excel, PowerPoint, etc.) required. Familiarity with presentation (audio-visual) and database software.

• Ability to travel locally, when required, attending meetings on behalf of Club.

Compensation may vary outside of this range depending on several factors, including a candidate’s qualifications, skills, competencies and experience, and location. Please send your resume, along with one writing sample with your application.

Phoenix Rotary 100 is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable laws, regulations, and ordinances.