- Expired: January 14, 2022. Applications are no longer accepted.
GENERAL STATEMENT OF JOBUnder limited supervision, performs highly responsible supervisory, administrative and fiscalcontrol work for the School District. Work involves planning, coordinating, and directing allaspects of the School District’s financial management and administration. Employee isresponsible for planning and directing the receipt, disbursement and accounting of SchoolDistrict's revenues, expenditures and encumbrances, managing the investment of Schools funds,and preparing the annual budget.
Employee supervises a staff of professional, technical andclerical personnel. Reports to the Superintendent or Assistant Superintendent. DUTIES AND RESPONSIBILITIES Plans, organizes, directs and supervises operations of the Business and Finance Department; directs and participates in the formulation and implementation of applicable finance policies, ensuring adherence to standard accepted accounting practices and principles, local and state fiscal regulations, and policies and procedures of the Governing Board and State Department of Education and Auditor General’s Office; provides general advice, assistance and recommendations to the Schools' Superintendent, Administration and Governing Board.
Assigns, directs, and supervises activities of subordinate personnel in the areas of Budget and Finance, Accounting, Purchasing, Compliance, Payroll, Accounts Payable, Student Activities, Auxiliary Operations, Food Services, Transportation, and Student Information Systems, ensuring adherence to established laws, policies, procedures and standards; assists and advises subordinates, as necessary, resolving problems as non-routine situations arise; ensures subordinates receive orientation and continuing education as necessary to perform assigned duties and responsibilities. Supervises the maintenance, control, and analysis of the fiscal operations of the School District; maintains adequate accounting records to document compliance with local, state and federal laws and ordinances; safeguards assets of the School District through implementation of adequate internal control mechanisms. Analyzes School District programs and projects as outlined in budget, performing financial and programmatic reviews; assists in establishing measurable goals and objectives for appraisal standards in the School District’s departments, programs, and projects.
Supervises the posting and balancing of Schools' ledgers, preparing payroll and related records, and maintaining Schools' purchase records, financial statements, and other related reports either by data processing or manual methods. Prepares the Annual School District Expenditure Budget; aids department heads in preparing budget estimates and in determining costs for new, expanded or reorganized programs; implements approved budget; prepares budgets amendments as necessary, making appropriate ledger adjustments and estimating available fund balance. Prepares the School District Annual Financial Report listing final and reconciled Revenues, Expenditures, and Cash and Fund Balances of the district.
Makes presentations to the public and Governing Board on annual proposed, adopted and revised expenditure budgets, revenue budget, and annual financial reports. Recommends the same for Governing Board approval. Prepares the School District Annual Tax Rate; presents to the Governing Board; recommends for approval to the CountyBoard of Supervisors.
Evaluates monthly financial statements and prepares monthly reports indicating revenues, expenditures and encumbrances for submission to the Superintendent and Governing Board concerning the financial status of the district. Attends meetings of Governing Board and provides information as requested. Collaborates with Grants Coordinator to ensure maintenance of all accounting work on grants received by Schools, processing adequate records, reimbursements, code reviews, etc., to comply with applicable laws and ordinances.
Develops financial policies and procedures in accordance with ARS and the USFR and ensures compliance by district staff through training and monitoring programs. Collaborates with representatives of county, state and federal agencies to monitor and audit state and federal grant funds, district funds, student activity/auxiliary funds and student attendance. Forecasts future financial requirements, conduct cash flow analysis, manage district investments.
Invests idle funds to ensure adequate return on investment while maintaining funds' safety. Evaluates district and state expenditures and revenue formulas and analyzes the impact on the overall district budget. Attends seminars, conferences, workshops, classes, lectures, etc., as appropriate, to enhance and maintain knowledge of trends and developments in the field of accounting and auditing; reviews professional journals; attends association and professional meetings, and otherwise maintains contacts with professionals to facilitate exchange of information.
Stays abreast of state and national trends and issues and advises staff of their potential impact on system-wide planning and program initiatives. Performs other related work as required. MINIMUM TRAINING AND EXPERIENCEBachelor's Degree in accounting, business administration or related field, master's degreepreferred, and 6 to 9 years of managerial accounting experience, preferably in a governmentaland/or school setting; or any equivalent combination of training and experience which providesthe required knowledge, skills and abilities.
Nogales Unified School District
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