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Billing Specialist

Nextaff San Jose ,CA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Our Client is a utility infrastructure contractor serving public utilities throughout the areas of Northern California. Our mission is to be the leading provider of innovative construction solutions for our clients, providing the best value in support of their growing utility and infrastructure requirements.

This Contract Data Management Specialist position provides financial support to the Electric Distribution Project and Contract Management organization. Responsibilities will include report generation, data entry, client service, file management, and other administrative duties as assigned.

ESSENTIAL FUNCTIONS:

  • Provide exceptional client services support as the point of contact for the Client.
  • Assist in preparing and generating routine reports and correspondences but not limited to
  • Familiar with all aspects of client billing, including client specific billing requirements and guidelines; communicates changes to department/billing coordinators.
  • Provides feedback on improving Billing process internally via internal protocols and maintain current written procedures manual.
  • Collaborates with other administrative departments, as necessary, to discuss billing guidelines and processes.
  • Prepares bills as assigned; maintains paper and electronic organized records. Prepares all bills in accordance
  • Periodically handle tasks from the Controller and Director of Support Services.
  • Keeps Supervisor informed of the status of billing work; maintains a calendar of billing deadlines; prepares bills in advance of due dates.
  • Familiar with all aspects of client billing, including client specific billing requirements and guidelines; communicates changes to department/billing coordinators.
  • Provides feedback on improving Billing process internally via internal protocols and maintain current written procedures manual.
  • Collaborates with other administrative departments, as necessary, to discuss billing guidelines and processes.
  • Prepares bills as assigned; maintains paper and electronic organized records. Prepares all bills in accordance
  • Ensures accurate documentation of billing, time payments, closing jobs, and inspections records.
  • Works well with other construction specialists. Shares responsibilities and projects in order to achieve 100% compliance to PG&E specifications and guidelines.
  • Assists with tracking, inputting, retrieving and reporting on various measures.
  • Customer/ Client Service: Receives and directs incoming calls; takes messages, communicates in

person, by phone, or by email to vendors, customers, co-workers and other departments.

  • Assists with maintaining the office files: obtains, distributes and files various documents, folders, and reports, transports and/ or files closed documents into permanent storage.
  • Performs other duties as requested.

MINIMUM QUALIFICATIONS:

  • Minimum of two years billing experience in a self-starter environment required.
  • Desired: Demonstrated experience with Microsoft Office, Proficient in Excel
  • Relevant PG&E or Utility (energy)/ and or construction industry experience
  • Accounts Payable/Receivable Experience preferred
  • Worked in the construction industry preferred
  • Minimum of two years billing experience in a self-starter environment required.
  • Speaks and writes clearly, concisely, and directly.
  • Experience with Oracle/Netsuite software

• Must possess a High School diploma, GED or equivalent work experience,

• College Degree in Accounting Preferred

What You’ll Get:
We offer full medical, dental and vision benefits

Starting Salary: $30.00-$35.00 per hour
Paid weekly
Temp to hire, probationary period of ±6 months

Job Type: Full-time

Nextaff

Address

San Jose
San Jose, CA
USA