New Mexico Legal Aid seeks Grants & Contracts Manager
New Mexico Legal Aid (NMLA) seeks a Grants & Contracts Manager to assist with reporting and compliance monitoring of grants and contracts and administrative tasks in support of grant applications and reports. The Manager will also develop and implement data analysis reports for funders and internal use by NMLA management and staff..
NMLA has numerous grants at varying funding levels from local and national organizations including private foundations, state, and federal government entities. NMLA's several funding sources require data collection/management, a high volume of grant reporting, and complex systems of tracking and monitoring funding compliance requirements.
- Participate in the development of policies, procedures, and data reports that ensure NMLA delivers promised legal services for specific grants.
- Provide data analysis to guide and monitor the performance of grant objectives.
- Assist the Executive Director and Chief Financial Officer in complying with grant requirements, including reports, billing, and data analysis as required by funders.
- Prepare grant reports and ensure timely submission of reports. Coordinate with the financial department on all reporting to funders.
- Maintain good working relationships with funder administrative staff.
- Assist with preparation of grant proposals and renewal applications.
- Monitor compliance with grant and contract requirements and with the laws, regulations, and program requirements governing such grants and contracts.
- Coordinate responses to funder audits. Respond to funders on inquiries and coordinate routine correspondence with funders.
- Develop and maintain processes for reviewing and improving the integrity of data.
- Become familiar with NMLA's case management system (LegalServer) and identify ways to accurately track and report case and client data.
- Analyze case and client data for grants and management reports.
- Help to develop new, user-friendly ways to communicate data findings.
- Manage client surveys process and analyze survey results.
- Provide links between program, finance, administration, and all other staff to ensure that all grant activities are smoothly implemented.
- Keep informed of best practices in the grants management field and recommend improvements to the grants management process.
- Develop and maintain a grant reporting calendar.
- Monitor time reports filed by staff assigned to each grant and report workload information to administrative staff.
- Ensure that management and staff receive relevant and appropriate information to understand grant requirements, and work with administrative staff to ensure that staff is properly allocating their time to meet applicable requirements for grant and contract deliverables.
- Gain familiarity with Legal Services Corporation (lsc.gov) regulations and restrictions and New Mexico Legal Aid Board policies and procedures and their applicability to grants management and data analysis tasks.
- Help to prepare instructions regarding the requirements and processes for correctly entering client and case data in NMLA's on-line case management system.
- Attend training as needed.
- Other duties as assigned.
- Bachelor's degree in a related field or commensurate experience is required. A Master's degree in Public Administration or Public Policy is a strong plus.
- 3+ years related experience; grants administration and reporting experience required. Graduate school work may substitute for experience.
- Strong analytical, quantitative analysis, verbal and written skills are required as is attention to detail, accuracy, and presentation.
- Must be organized, able to prioritize work, able to multi-task, and handle multiple responsibilities.
- Experience using the Microsoft Office suite (Excel in particular) is required.
- Programming experience with relational databases and database software preferred.
- Familiarity with social/economic online databases (Census in particular) is preferred.
- Ability to work with a minimum of supervision; ability to work as a member of a team and independently.
- Strong interpersonal skills.
- Must maintain strict confidence regarding highly sensitive matters.
- Able to address issues on time and meet reporting deadlines.
- Ability to take initiative and be a leader.
Applicants will be subject to a background search. Please do not let this deter you from applying. NMLA is committed to a strong workforce and will review records individually to determine whether a particular record will disqualify.
Salary: DOE, NMLA is an EEO Employer, provides a comprehensive benefits package and an attractive salary for the right candidate
To Apply: If you would like to apply, please send a current resume, references, and a letter of interest explaining what you would like to accomplish if you are selected for this position to firstname.lastname@example.org. The deadline is January 31, 2020, or until filled.
New Mexico Legal Aid Inc