Administrative Associate - Health Services

Do you have a passion for caring for others?  Opened in 1986, New Horizons Village is a welcoming apartment complex, offering adults with physical disabilities the opportunity for self-directed living. We are located on 26 picturesque acres in a quiet residential neighborhood in the Farmington Valley, the Village is just twenty minutes southwest of Hartford.

We are seeing an Administrative Associate for our Health Services Department.

20 Hours - First Shift

* For this position, candidates must be fully vaccinated (including booster) for COVID-19.

Responsibilities:

• Provide administrative support to the Health Services department.

• Welcomes and direct tenants and visitors, either on phone or face to face, while maintaining confidentiality and HIPAA compliance at all times. Screening when necessary.
• Create and organize calendars, meetings and appointments.
• Perform clerical and administrative tasks including inventory and restocking supplies and first aid kits, drafting letters, memos, invoices, reports, and other documents.
• Maintain administrative files and databases for the Health Services and Village Care departments.
• Book medical transportation rides upon tenant request and maintain an open line of communication with Transportation department.
• Coordinate required reporting for billing, compliance, etc., including NEMT Specialized Transportation Forms.
• Assist in collaboration with Quest Diagnostics to distribute urine specimen supplies to residents upon request as well as arranging pick-up.
• Participate on the PCA Committee and assist in PCA evaluation meetings and related documentation in collaboration with Finance department.
• Provide support to the Health Services Coordinator with assisting residents as well as activity planning/coordination as needed.
• This position acts as a backup Village Care Attendant when necessary.
• Perform other duties as assigned by Health Services Coordinator.

Required Skills/Abilities:

Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Proficient in Microsoft Office Suite or related software. Experience using databases a plus.

Excellent organizational skills and attention to detail.

Understanding of clerical procedures and systems such as recordkeeping and filing.

Ability to work independently.

Education and Experience:

Experience working in medical office or medical environment.

CNA or Medical Assisting Certification required.

CPR and First Aid Certificate required within 6 months of hire. Training performed on site.

Experience in an administrative role.

New Horizons Village is an Equal Opportunity Employer. New Horizons conducts pre-employment physical and drug screening.