Office Manager/EA Role in Concord!

Office Manager/EA Role!

Full Time Position - $70-75k

Concord, CA!

Specific Duties and Responsibilities include, but are not limited to, the following.  Other duties may be assigned.

• Assistant to President:

o   Assist President as required, including preparation of correspondence and documents, scheduling appointments, coordinating travel arrangements, printing and filing documents, opening files, answering phone.

• Office Manager:

o    Supervise receptionist.  Coordinate receptionist desk coverage.

o    Supervise Administrative Assistant, if any.

o    Coordinate purchase and maintenance of office equipment.

o    Communicate with vendors regarding authorized users of commercial accounts (Home Depot, Ace).

o    Approve office invoices for payment. 

o    Communicate with office service providers, i.e. shredding, vending machines, janitorial and supplies services.

o    Oversee e-waste disposal and recycling.

o    Coordinate advertisement in Concord and Pittsburg publications.

o    Coordinate employee seminar reservations.

o    Coordinate office printing and copy services.

o    Coordinate inter-office deliveries among Owner companies.

o    Maintain property plan storage and documentation.

o    Oversee answering service matters.

o    Oversee ordering of office and break room supplies.

o    Arrange for and oversee employee relations functions, including holiday party, summer outing, anniversary recognitions, etc.

Education and/or Experience:

• High school diploma/some college.
• Minimum five years experience as executive assistant.
• Minimum five years office management experience.

Computer Skills: 

• Proficient in Microsoft Word.
• Basic knowledge of Excel.
• Experience with the internet and e-mail.
• Familiarity with office equipment.