Budget Manager

JOB PURPOSE:

Under general supervision, performs administrative and technical functions associated with the University's budget activities. Administers and monitors the University's budget. Provides assistance and directions in the development, implementation and management of the University budget, applying fundamental budgetary concepts, practices, and procedures. Provides reports on integrated budget activities.

This position description indicates in general the nature and levels of work, knowledge, skills, and abilities. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required or assigned to this position.

JOB DUTIES & RESPONSIBILITIES:

1. Directs the planning and development of operating budgets fro departments and campus sites, in coordination with the University Budget Committee, Finance Director, University President and Department Deans.
2. Leads various integrated budgetary activities, to include the processing, monitoring, testing, reporting and training activities associated with PRP/Jenzabar Budget module.
3. Ensures the integrity and correctness of data, as well as the successful load of data in University systems and reporting environments.
4. Under general supervision, develops the University's detailed operating and/or capital budget, to include projections of revenues, expenses, transfers, and ending reserves.
5. Works with Contracts and Grants Accountant.
6. Develops and maintains specialized databases and systems for recording and tracking grant proposals, awards, and related statistical information;
7. Creates and distributes standard and special reports, studies, summaries, and analyses, as required.
8. Reviews availability of funding and approves budget revision requests for unrestricted funding, reviews purchase requisitions for departments, and personnel requisitions for new staff positions.
9. Reviews, approves, and analyzes detailed budgets across the institution; Ensures balance of revenues, expenses and transfers;
10. Coordinates entry of financial data into the University's accounting system and summarizes budgets in accordance with regulatory guidelines.
11. Prepares specialized financial reports and analyses for officers of the institution and outside funding agencies, as required.
12. Compiles scheduled and special reports, analyses, and feasibility studies such as annual data summaries and program status reports.
13. Participates on University's financial planning committees and in recommendations concerning changes to the University's financial system.
14. Reviews university financial, formula funding, and enrollment trend data, and develops models for projecting tuition and other revenue.
15. Assists in the preparation of legislative and operating budgets, revenue and expense projections, final reports, and other specialized financial reports and analyses.
16. Provides directions and counsel to academic and staff personnel to assist them in understanding financial reports and data, in controlling their costs and budgets, and in fulfilling budgetary requirements.
17. Assists in the analysis of proposed and final funding legislation
18. Assists in reconciling budgeted and actual revenues and expenditures.
19. May review department budgets for new position and approve payroll documents availability of funding.
20. Provides support to the University budget committee in development, implementation, and management of operational and capital budgets.
21. Performs other duties as assigned

SUPERVISION RESPONSIBILITIES:

• N/A

MINIMUM QUALIFICATIONS/REQUIREMENTS:

• Bachelor's Degree in Accounting, Business Administration, or related field.
• Three years of accounting experience.
• Master's Degree preferred.
• Valid state driver's license.
• Must be able to pass background check, with NO prior convictions of any felonies.

The Navajo Nation Preference in Employment Act applies to all hiring, promotions or transfers of individuals into this position.

KNOWLEDGE, SKILL AND ABILITY REQUIREMENTS:

1. Knowledge of cost analysis techniques.
2. Knowledge of legislative budget process (Navajo Nation, state of Arizona and New Mexico).
3. Knowledge of organizational structure, workflow, and operating procedures.
4. Knowledge of software to quantify and illustrate complex financial reports, and comparisons, impacts, and/or projections.

1. Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.

1. Skill in budget preparation and administration.
2. Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).
3. Ability to analyze and interpret financial data and prepare financial reports, statement and/or projections.
4. Ability to analyze budgetary expenditures for compliance with approved budget.
5. Ability to communicate effectively, both orally and in writing.

1. Ability to create and present effective reports, speeches, and presentations.
2. Ability to gather data, complete information, and prepare reports.
3. Ability to have strong interpersonal and communication skills.
4. Ability to maintain confidentiality.
5. Ability to plan, develop, coordinate, and consolidate multiple operating budgets.
6. Ability to work effectively with and wide range of constituencies.
7. Ability to work independently and meet strict time lines.

PHYSICAL DEMANDS:

• Required to sit for up to 8 hours per day.
• Ability to stand, walk, stoop, kneel or crouch while performing duties.
• Ability to use hands to finger, handle, or feel.
• Ability to lift, push, or pull upwards of 25 pounds.

WORK ENVIRONMENT:

• Work is generally performed in office setting.
• Tight time constraints and multiple demands are common.
• Evening and/or weekend work may be required. Extended hours and irregular shifts may be required.