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Administrative Assistant

Navajo Technical University
Kirtland, NM
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

JOB PURPOSE:

Disseminates information within the Kirtland Site and maintains accurate records of students' information. Position is subject to all terms and provisions of the NTU employee contract.

This position description indicates in general the nature and levels of work, knowledge, skills, and abilities. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required or assigned to this position.

JOB DUTIES & RESPONSIBILITIES:

  • Manages and disseminates information within the Kirtland program.
  • Orders office and instructional supplies.
  • Schedule and coordinate faculty and other meetings.
  • Answers phones and greet visitors.
  • Collates and distributes mail.
  • Prepares communications, such as memos, email messages, invoices, reports and other correspondence
  • Creates and maintains accurate filing systems, both electronic and physical on each student, refers students when appropriate to sources of specialized services within the University.
  • Writes and edits documents from letters to reports and instructional documents
  • Takes all necessary and reasonable safety precautions to protect students, materials, equipment and facilities.
  • Maintains a current and accurate inventory of all equipment, tools, and supplies.
  • Participates and provides opportunities for students in community service initiatives or projects.
  • Provides accurate and timely reports as requested.
  • Collaborates with colleagues to share experience and knowledge.
  • Attends and participates in the Kirtland Site meetings, and other meetings as required.
  • Maintains confidentiality of all students' information.
  • Performs other duties as assigned by the Coordinator of Kirtland Site

SUPERVISION RESPONSIBILITIES:

  • None

MINIMUM QUALIFICATIONS/REQUIREMENTS:

  • Associate's degree
  • Two years of work experience.
  • Professional excellence, community service and/or publication.
  • Valid and clean state driver's license.
  • Must be able to pass background check, with NO prior convictions of any felonies and no history of child abuse and/or neglect.

PRREFERRED QUALIFICATIONS/REQUIREMENTS:

  • Associate's degree
  • Five years' work experience.
  • Professional excellence, community service and/or publication.
  • Valid and clean state driver's license.
  • Must be able to pass background check, with NO prior convictions of any felonies and no history of child abuse and/or neglect.

The Navajo Nation Preference in Employment Act applies to all hiring, promotions or transfers of individuals into this position.

KNOWLEDGE, SKILL AND ABILITY REQUIREMENTS:

  • Knowledge of applicable federal, state, county and local laws, regulations, and requirements.
  • Knowledge of field of study.
  • Knowledge of techniques and practices in field.
  • Knowledge of University policies and procedures.
  • Knowledge of instructional policies and procedures.
  • Skill in operating computers and office machines.
  • Ability to write reports and business correspondence.
  • Ability to organize and express ideas, directions, and data in a logical sequence to describe a process, or explain procedures such as how to perform a task to students.
  • Ability to present materials effectively to individual students or groups.
  • Ability to manage interpersonal conflict situations requiring tact, diplomacy and discretion.
  • Ability to work independently and meet strict time lines.
  • Ability to oversee the work of students.
  • Ability to establish and maintain good working relationships with the individuals of varying social and cultural backgrounds.
  • Ability to communicate effectively in the Navajo and English language.

PHYSICAL DEMANDS:

  • While performing the duties of this job, the employee frequently sits stands, walks, bends, stoops, and squats.
  • Uses hands for dexterity of motion, repetitive movement of both hands.
  • Have excellent auditory, visual acuity, and verbal communications skills.
  • The employee must occasionally lift and carry up to 25 pounds.

WORK ENVIRONMENT

  • Work is typically performed within an office, classroom or laboratory.
  • Tight time constraints and multiple demands are common.
  • Evening and/or weekend work may be required. Extended hours and irregular shifts may be required.

Navajo Technical University

Address

Kirtland, NM
87417 USA

Industry

Business

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