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Program Assistant (OA), GS-0303-5/6/7 MP

National Science Foundation Alexandria, VA
  • Expired: over a month ago. Applications are no longer accepted.
Program Assistant (OA), GS-0303-5/6/7 MP


National Science Foundation


- ##### Open & closing dates

07/01/2019 to 07/15/2019

- ##### Service


- ##### Pay scale & grade

GS 05 - 07

- ##### Salary

$37,955 to $61,122 per year

- ##### Appointment type


- ##### Work schedule




Alexandria, VA FEW vacancies

##### Relocation expenses reimbursed


##### Telework eligible

Yes as determined by agency policy

- Duties

### Summary

At NSF, you will use your administrative support expertise in an
exciting, challenging, and team-oriented environment. You will have
the opportunity to use your current skills to help make NSF's vision
of the future become reality. NSF also offers a variety of formal
and informal learning and development opportunities that you can use
to build new skills and advance your career. If you're seeking
variety and challenge in a collegial atmosphere, look no further
than NSF! More about NSF.

Learn more about this agency

### Responsibilities

Help process grants that are keeping the United States at the
leading edge of scientific discovery! Program Assistants work on the
front-line supporting the National Science Foundation's efforts to
promote and fund the best possible awards through grants,
cooperative agreements, and other mechanisms. If you are customer
oriented, enjoy working on a variety of automated systems, are
organized, and have great communication skills, working as a Program
Assistant is the right job for you! The National Science Foundation
anticipates multiple openings for these positions.

As a Program Assistant, you will play a key role in the processes
involved in all grants and cooperative agreements including
soliciting and evaluating proposals, awarding funds, monitoring the
status of grants and cooperative agreements, tracking budgets, and
preparing a variety of reports. Specifically, you will:

\* Work with a variety of automated systems to enter information
about grant proposals, to forward information to reviewers
electronically, and to facilitate panel review meetings.
\* Coordinate the logistics for meetings and conferences of
scientific panelists.
\* Provide administrative support to staff including handling travel
arrangements; assisting in the management of the DD and/or DDD's
calendar and scheduling of appointments;
\*Participate in the planning/coordination of meetings, including
making space reservations, etc.


1. Attention to detail and problem solving

2. Computer/IT skills

3. Travel management

4. Analytical skills and initiative

5. Oral and written communication

6. Teamwork and collaboration

### Travel Required

Not required

##### Supervisory status


##### Promotion Potential


- #### Job family (Series)

0303 Miscellaneous Clerk And Assistant

- Requirements

### Conditions of Employment

- Background investigation.
- Selective Service registration required for male applicants,
unless exempt.
- US citizenship.
- Type at least 40 words per minute with no more than 3 errors

Experience refers to paid and unpaid experience, including volunteer
work done through National Service programs (e.g., Peace Corps,
AmeriCorps) and other organizations (e.g., professional;
philanthropic; religious; spiritual; community, student, social).
Volunteer work helps build critical competencies, knowledge, and
skills and can provide valuable training and experience that
translates directly to paid employment. You will receive credit for
all qualifying experience, including volunteer experience.

Time in Grade Requirement: Applicants who have held a General
Schedule (GS) position within the last 52 weeks must have 52 weeks
of Federal service at the next lower grade or equivalent.

You must meet eligibility and qualification requirements within 30
days of the closing date.

You must answer all job-related questions in the NSF eRecruit

All online applicants must provide a valid email address. If your
email address is inaccurate or your mailbox is full or blocked, you
may not receive important communication that could affect your
consideration for this position.

This position is in the bargaining unit.

### Qualifications

To qualify at GS-5 level you need to have one of the following: At
least one year of specialized experience equivalent to at least the
GS-4 level in the Federal service. Examples of specialized
experience include the following: using word processing software to
prepare correspondence; responding to routine non-technical
inquiries; or other clerical or office support functions. OR
Successfully completed four full years of education above high
school level. OR Possess a combination of post-high school education
and specialized experience.

To qualify for the GS-6 level you need to have: At least one year of
specialized experience equivalent to the GS-5 level in the Federal
service. Examples of specialized experience include the following:
using word processing software to prepare correspondence, reports
and other documents; tracking pending actions to ensure timely
completion of work assignments; coordinating and making travel
arrangements; responding to routine non-technical inquiries; and
coordinating and handling logistical support for meetings.

To qualify for the GS-7 level you need to have: At least one year of
specialized experience equivalent to the GS-6 level in the Federal
service. Examples of specialized experience include the following:
interpreting and applying regulations, policies, and procedures to
perform a variety of administrative support duties; developing and
maintaining spreadsheets and other financial records; developing
work tracking systems to ensure timely completion of work
assignments; coordinating and making travel arrangements; and
composing/typing reports in final.

At all grade levels you must be able to type at least 40 words per
minute with no more than 3 errors.

### Education

Education may be substituted for experience as described in
"Qualifications" only at the GS-5 level.

While education may enhance skills required for this position; there
is no substitution of education for specialized experience at the
GS-6 or GS-7 levels.

### Additional information

Relocation Expenses Reimbursed will not be paid.

Interagency Career Transition Assistance Program (ICTAP):
ICTAP and CTAP provide eligible displaced Federal competitive
service employees with selection priority over other candidates for
competitive service vacancies. If your agency has notified you in
writing that you are a displaced employee eligible for ICTAP or CTAP
consideration, you may receive selection priority if: 1) this
vacancy is within your ICTAP or CTAP eligibility; 2) you apply under
the instructions in this announcement; and 3) you are found
well-qualified for this vacancy. To be well-qualified you must meet
the following: OPM qualification requirements for the position, all
selective factors, where applicable; special OPM approved qualifying
conditions for the position; is physically qualified with reasonable
accommodation, where appropriate, to satisfactorily perform the
duties of the position upon entry; and receives a rating of at least
"Very Good" on the questionnaire. You must provide proof of
eligibility with your application to receive selection priority.
Such proof may include a copy of your written notification of ICTAP
or CTAP eligibility, or a copy of your separation personnel action
Additional information regarding ICTAP or CTAP eligibility is
available from OPM's Career Transition Resources

Veteran's Preference:
If you are entitled to veterans' preference, you should indicate the
type of veterans' preference you are claiming on your resume. Your
veterans' preference entitlement will be verified by the employing
agency. For 5-point veterans' preference, please provide your DD-214
(Certificate of Release or Discharge from Active Duty), official
statement of service from your command if you are currently on
active duty, or other official documentation (e.g., documentation of
receipt of a campaign badge or expeditionary medal) that proves your
military service was performed under honorable conditions. For
10-point veterans' preference, please submit a Standard Form (SF)
15, Application for 10-Point Veteran Preference, DD-214, and the
required documentation as specified on the SF-15.

NSF has determined that all of its positions are eligible for
telework. Work suitable for telework depends on job duties;
therefore, employees must receive approval from their supervisor for
telework and have a telework agreement in place. Entering into a
telework agreement is voluntary.

For additional information on the NSF eRecruit system, please visit
our NSF eRecruit Applicant Guide.

This announcement may be used to fill like positions in other
organizations within the National Science Foundation.

The Selected Candidate(s) may be subject to a background

### How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the
qualifications above.

Ratings will be assigned based on your responses to the occupational
questionnaire. In some cases, additional assessment processes may
be used.

Review your resume and responses carefully. Responses that are not
fully supported by the information in your application package may
result in adjustments to your score. A Human Resources
Representative will validate the qualifications of those candidates
eligible to be referred to the selecting official.

Applicants eligible for selection preference under the Interagency
Career Transition Assistance Plan (ICTAP) must meet the agency
definition of "well qualified." At NSF, this means a score of 90.0
or higher.

In the merit promotion selection process, due weight will be given
to incentive awards and performance appraisals.

**To preview questions please click here.**

### Background checks and security clearance

##### Security clearance


##### Drug test required


- Required Documents

If you are an NSF employee on or eligible for a permanent,
competitive service position or you are an NSF employee who is
reinstatement eligible based on prior Federal permanent, competitive
service, you need not submit documents to confirm status.

If you are not an NSF employee as described above, but you are
eligible under merit promotion, under an Interchange Agreements,
under a non-competitive authority, or under a similar authority, you
will be required to submit supporting documentation. This will
typically require the submission of one or more of the following

1. Notification of Personnel Action (SF-50s) or comparable federal
agency forms to verify your eligibility for reinstatement and/or
grade/step/salary if you are a current or former permanent federal
civil service employee.
? SF-50 must indicate that appointment is/was to a competitive
service position with permanent tenure or conditional tenure within
the last three years; OR, to a similar position in the excepted
service at an agency that has an Interchange Agreement.
? An example of a comparable agency form is a personnel action from
a DOD Non-appropriated Fund organization or from the US Postal
Service for a current and continuing appointment without a break in
? Documents that are NOT comparable and NOT acceptable substitutes
for a SF-50 include a SF-52, a Performance Appraisal form, a
Personnel Action Request (PAR), or a Request for Personnel Action

2. Performance appraisals and awards. If you do not possess or are
unable to submit a performance appraisal at the time of application
submission, further requests will be made during the interview and
selection process.

3. DD-214 (Member-4 copy); and if applicable, the Department of
Veterans Affairs Notice of Compensable Disability Rating from
applicants requesting consideration under the Veterans Employment
Opportunity Act (VEOA), Veteran Recruitment Act (VRA), or the
disabled veterans appointing authority.

4. Schedule A Certification - from applicants requesting
consideration under the Schedule A appointing authority for disabled

5. Other - Documentation which verifies you are eligible to be
appointed to a permanent position in the federal competitive civil

If you are requesting consideration under a Special Hiring Authority
listed below, you must submit the required documentation as outlined
in the regulation or Executive Order. Please also annotate your
application to reflect that you are applying under a special hiring
authority. If you are requesting consideration under a Special
Hiring Authority not listed below, please email or
reach out to the point of contact listed on the vacancy

? Pathways Interns who have completed their educational program, and
are eligible for conversion.
? Returned Peace Corp Volunteers
? Certain Military Spouses (Executive Order 13473)
? Former Overseas Employees
? Foreign Service Employees
? Career Service Employees
? Postal Rate Commission Employees
? Government Accountability Office (GAO) Employees
? Administrative Office of the U.S. Courts Employees

If you are requesting special employment consideration under the
Interagency Career Transition Assistance Program (ICTAP) or
CTAP, you must submit documentation provided by your current or
former employing agency verifying your eligibility for that program.
This includes a copy of the agency notice, a copy of your most
recent performance rating, and a copy of your most recent SF-50
(Notification of Personnel Action) showing your position, grade
level, and duty location. Please annotate your application to
reflect that you are applying as a CTAP or ICTAP eligible.

You must submit proof of meeting the basic education requirement
described in the QUALIFICATIONS paragraph. Therefore, you should
submit TRANSCRIPTS (unofficial copies are acceptable) or a DIPLOMA
that verifies that the requirement is met.
We also ask that you complete and submit the Applicant Survey. This
will help NSF to ensure that our recruiting efforts are attracting a
diverse candidate pool; it will be used for statistical purposes

All faxing/uploading must be completed before 11:59 PM Eastern time
on the vacancy closing date. **
If you are faxing your information, please use extreme care in
dialing the fax number to assure we receive your information.** You
will receive an email confirmation of receipt of your faxed/uploaded

#### If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution
recognized by the U.S. Department of Education in order for it to be
credited towards qualifications. Therefore, provide only the
attendance and/or degrees from schools accredited by accrediting
institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this
vacancy announcement may result in an ineligible rating or may
affect the overall rating.

- Benefits

A career with the U.S. Government provides employees with a
comprehensive benefits package. As a federal employee, you and your
family will have access to a range of benefits that are designed to
make your federal career very rewarding. Learn more about federal

A GREAT LOCATION! The National Science Foundation Headquarters is
conveniently located across the street from the Eisenhower Avenue
Metro Station, right in Alexandria, VA, a few miles from downtown
Washington, DC. There are shops and restaurants within walking
distance, as well as historic Old Town Alexandria a short trip away.
Employees receive the Federal benefits package and NSF offers:

Pre-tax parking
Public transportation subsidy
Child care subsidy
Flexible working hours
Physical Fitness Facility on site
Health Services Unit on site
Employee Assistance Program

Eligibility for benefits depends on the type of position you hold
and whether your position is full-time, part-time, or intermittent.
Contact the hiring agency for more information on the specific
benefits offered.

- How to Apply

Your application should be submitted online and must be completed
and all required documents successfully faxed (or uploaded) before
11:59 PM Eastern time on the closing date. Since referrals may
occur prior to the closing date, we urge you to submit all required
documents as soon as possible; you cannot be referred until you have
a filed a complete application which includes the required
documents. You must answer all of the job-related questions to
ensure full consideration for this position. For more detailed
information, please review our NSF eRecruit Applicant Guide.

If you do not have internet access or if you have questions, please
contact the Human Resources Representative listed in the vacancy

WARNING! Applications submitted online must have a valid email
address. If your email address is inaccurate or your mailbox is
full or blocked, you may not receive important communication that
could affect your consideration for this position.

### Agency contact information

### Tierney Datcher

##### Phone


##### TDD


##### Fax


##### Email

##### Address

2415 Eisenhower Ave.
Alexandria, Virginia 22314
United States

Learn more about this agency

### Next steps

You may check the status of your application at any time on the
USAJOBS website

We highly recommend that all candidates opt to receive email
notifications for job status updates.

- Fair & Transparent

The Federal hiring process is setup to be fair and transparent.
Please read the following guidance.

### Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on
the basis of race, color, religion, sex (including pregnancy and
gender identity), national origin, political affiliation, sexual
orientation, marital status, disability, genetic information, age,
membership in an employee organization, retaliation, parental
status, military service, or other non-merit factor.

- Equal Employment Opportunity (EEO) for federal employees & job

### Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants
with disabilities where appropriate. Applicants requiring reasonable
accommodation for any part of the application process should follow
the instructions in the job opportunity announcement. For any part
of the remaining hiring process, applicants should contact the
hiring agency directly. Determinations on requests for reasonable
accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work
environment, or the way things are usually done that enables an
individual with a disability to apply for a job, perform job duties
or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide
reasonable accommodations when:

- An applicant with a disability needs an accommodation to have an
equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform
the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive
equal access to benefits, such as details, training, and
office-sponsored events.

You can request a reasonable accommodation at any time during the
application or hiring process or while on the job. Requests are
considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations
or how to contact an agency.

#### Legal and regulatory guidance

- Financial suitability
- Social security number request
- Privacy Act
- Signature and false statements
- Selective Service
- New employee probationary period

This job originated on For the full announcement and to
apply, visit Only resumes
submitted according to the instructions on the job announcement listed
at will be considered.

National Science Foundation


Alexandria, VA