Executive Administrator - Full Performance

WE ARE THE NRO

For sixty years, the NRO has developed, acquired, launched and operated the satellites that are the foundation for America's advantage and strength in space. Using a diversified architecture of spacecraft, NRO collects and delivers the best space-based intelligence, surveillance, and reconnaissance content on the planet.

Learn more at NRO.gov.

Basic Eligibility For A Position With The NRO

• You must be a U.S. Citizen
• You must be 18 years of age or older
• You must be able to obtain and maintain a TS/SCI security clearance
• You will be subject to pre-employment and periodic drug testing
• You will be subject to pre-employment and periodic polygraph examinations

Federal Employee Vaccination Requirement

To ensure compliance with nationwide COVID-19 vaccine protocols, please visit NRO Apply Now to review the latest guidance.

Where You Will Work

This position serves in the Office of the Director, National Reconnaissance Office. The Office of the Director consists of the Director, Principal Deputy Director, Deputy Director and Senior Enlisted Leader and their support staffs. This position directly supports the NRO Chief of Staff. The incumbent will provide administrative support and is accountable for ensuring the provision of a wide range of executive administrative services that enable the NRO to accomplish its mission.

Performance of the duties associated with this position involves independent action, sound judgment, original thinking, and problem solving. Performs a range of direct administrative office support for technical and official functions requiring knowledge of the NRO, composition of correspondence, action tracking and monitoring of on-going projects and initiatives, and developing and maintaining records management systems.

The NRO Cadre is collecting resumes for consideration against current and future opportunities for Full Performance (GG-11/GG-12), Executive Administrator, occupational series 0301. For more information on the Office of Personnel Management (OPM) occupational series, click here.

Your resume may be considered for other positions which your skills and experience may be a good match.

This is a full-time position that is open from January 30, 2023 to February 10, 2023. Resumes must be submitted by 11:59 PM EST on February 10, 2023.

Who May Apply

• This position is open to the public.
• Federal government employees MUST currently be at the grade level or higher as indicated in this announcement. This is NOT a promotion opportunity for current Federal government employees. If selected for the position, Federal government employees will transition laterally at their current grade level and step.
• Federal applicants who exceed the advertised grade may voluntarily request acceptance at the lower grade per IAW DoD 1400.25 Volume 2006.
• The NRO is only accepting external applicants for this job announcement. Current NRO Cadre employees should apply internally.

What You Will Be Doing

• The Executive Administrator will serve as an administrative officer to a NRO Directorate and Office (D&O) or sub-organization. Provide high-level administrative services to assist in efficiently carrying out the NRO mission. Provide a comprehensive range of office support, extensive scheduling and meeting/appointment coordination, tracking and monitoring of ongoing projects and initiatives, and coordination of travel for senior leaders and executives. Schedules business and social events and prepares the Senior Leaders and Executives for meetings.
• Participates in daily administrative support operations for the organization. Supports the organization through a variety of functions and projects across staff and organizational lines. Handles staff actions and projects requiring coordination among staff elements. Formulates or prepares recommendations for review to accomplish the senior leader's intent. Plans, or coordinates a team effort in responding to tasking from senior leaders and executives concerning issues, activities, and actions involving several organizations. Evaluates and identifies potential problems and/or weaknesses and ensures corrective actions are taken to ensure mission accomplishment.
• Reviews correspondence from both internal and external sources including NRO Ds&Os, military services, their staff, and general public. Reviews and analyzes related documents, hardcopy and via e-mail, to acquire information concerning the subject. Obtains information for other sources, as necessary to analyze and, evaluate documents as to intended purposes (style, manner of presentation, organization and structure). Researches issues as required by managers to inform decisions. Advises senior leaders or executives concerning administrative matters. Works to address the needs of administrative support functions providing overviews of the organization and its activities, and upcoming policy and procedural changes.
• Keep abreast of new policies, procedures, regulations directives, to include those that address subjects such as resources management, logistics personnel, administrative support functions, automation issues, etc. Informs the organizational senior leaders and executive staff of major issues and concerns and presents recommended solutions.
• Reviews incoming actions and taskings, which originate from a variety of sources. Monitors suspense dates and maintains contact with the action office to follow up and provide guidance. Edits and assembles actions. Performs other duties as assigned.

What You Need

• Knowledge of management and organizational principles and practices to develop and implement integrated approaches and solutions to mission support problems, policies, and procedures.
• Knowledge of NRO goals and objectives, organizations, programs, missions, and functions to perform comprehensive analysis and studies in assigned functional areas; and knowledge of DoD and IC goals and objectives.
• Skills in planning, organizing, and participating in a team study work environment and to negotiate effectively for acceptance and implementation of recommendations involving resources and/or requiring changes in established procedures; comprehensive knowledge of grammar, punctuation, spelling, and usage of the English language; and proficient skills in managing correspondence and proofing documents to ensure correctness of format, grammar, spelling, and punctuation.
• Ability to analyze, plan, organize, and direct functions and mentor, motivate, staff, and adjust work operations to meet program requirements and objectives within available resources.
• Ability to communicate effectively, both orally and in writing, to resolve complex issues and maintain good working relationships to achieve stated positions or to make an adequate case for a particular strategy, which may or may not be readily accepted, but is the best solution to achieve the intended goal.

Desired Qualifications

• Experience working with multiple senior executives/personnel.
• Knowledge of current practices associated with records management, filing and tracking systems.
• Strong organizational and office management skills.

Qualifying experience may have been acquired in any public or private sector job, but will clearly demonstrate past experience in the application of the particular competencies/knowledge, skills, and abilities necessary to successfully perform and is typically in or directly related to the duties of the position as described above. Experience must be reflected in your resume.

Other Information

• Overtime Statement: MAY be required to work other than normal duty hours, which may include evenings, weekends, and/or holidays.
• Travel Statement: MAY be required to travel in military or commercial aircraft to perform temporary duty assignments.
• Financial Disclosure: MAY be required to file an OGE Form 450, Confidential Financial Disclosure Report, upon appointment and will be required to file annually.
• Geographic Mobility Agreement: MAY be subject to directed reassignment as required to address mission effectiveness, and/or career development.
• Information Assurance (IA): Must achieve the appropriate IA certification within six months of assignment.
• Emergency Essential: Certain positions MAY be deemed emergency essential and incumbents must be willing to meet all position requirements.

Location

Chantilly, VA

Salary

2023 salary range for the Washington, DC area:

GG-11: $78,592 - $102,166

GG-12: $94,199 - $122,459

**This position is a Full Performance level DCIPS position. The NRO is accepting applications from U.S. Citizens and current federal government employees for this position. To qualify for the position, federal government employees MUST currently be at the GG-11 or GG-12 level and may ONLY apply for a lateral reassignment at their current grade level and step. Federal applicants who exceed the advertised grade may voluntarily request acceptance at the lower grade per IAW DoD 1400.25 Volume 2006.

Hiring Incentives

The NRO may offer hiring incentives and other entitlements at management's discretion.

Trial Period

All new DCIPS employees will be required to serve a 2-year trial period.

Veterans' Preference

DoD Components with DCIPS positions apply Veterans' Preference to preference eligible candidates as defined by Section 2108 of Title 5 USC, in accordance with the procedures provided in DoD Instruction 1400.25, Vol 2005, DCIPS Employment and Placement. If you are a veteran claiming veterans' preference, as defined by section 2108 of Title 5 USC, you must submit documents verifying your eligibility upon request.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

• Equal Employment Opportunity (EEO) for federal employees & job applicants

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

• An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
• An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
• An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis. Please send your request to Hiring@nro.mil.

Privacy Act Notice

Privacy Act Notice (PL 93-579): We use this information to determine qualifications for employment. This is authorized under Title 5 U.S.C. 3302 and 3361.

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