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Executive Administrator - Office Administrator - Law Firm

National Law Firm New York, NY
  • Expired: over a month ago. Applications are no longer accepted.

Executive Administrative Assistant / Office Administrator

National Law Firm - New York, NY

Monday - Friday, 9:00AM – 5:30PM

RESPONSIBILITIES:
• Manage office supply and equipment inventory tracking; perform vendor cost analysis
• Produce productivity and headcount statistics for the month
• Manage payroll and vendor expense management
• Provide support to partners during year-end reviews
• Coordinate benefits for employees; adjust benefits as needed
• Point of contact for employee relations, orientation and trainings
• Track and process expense reports, reimbursements and check requests
• Perform bank reconciliations and weekly cash reporting and prepare annual firm budget
• Assist in preparing monthly financial reports and process monthly health and life insurance bills
• Manage employee’s time-off, vacation and payroll
• Manage recruiting process for sourcing and onboarding
• Manage confidential employee financial and benefit information
Assist in providing information for year-end audit and tax preparation
Coordinate and manage Partner calendars, including business and client meetings, conference calls, appointments and travel
• Assist Attorneys with executing cash and stock mergers
Assists with special project logistics, including but not limited to collaborating with outside vendors teams, architects and/or project managers on all budgets, timelines and expectations
• Process and report account transaction and expense variance analysis of office activity

QUALIFICATIONS:
• Bachelor's degree required
Minimum of 3+ years of office management or EA experience in a fast-paced, corporate environment
• Proficiency in Microsoft Word and Excel, QuickBooks a plus
• Ability to learn computer software quickly and independently
• Flexibility and willingness to perform a wide range of tasks extending beyond routine expectation
• Desire to be challenged and to take on additional responsibilities
• Ability to communicate effectively, dispassionately and diplomatically
• Strong attention to detail
• Ability to collaborate smoothly with many other people and departments
• Very strong customer service skills
• Interest in solving problems and trying new approaches
• Ability to complete jobs in a timely manner and meet deadlines
• Ability to organize/prioritize work, perform multiple tasks simultaneously and delegate work effectively
• Ability to handle confidential matters
• Ability to remain calm and function under pressure

National Law Firm

Why Work Here?

Large National Law Firm - Noted as best employer. Exceptional firm culture

Large National Law Firm - Noted as best employer. Exceptional firm culture

Address

Grand Central, New York
New York, NY
USA