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Executive Assistant

National Insurance Crime Bureau
Des Plaines, IL
  • Posted: over a month ago
  • Full-Time
Job Description

With a 110-year heritage, the National Insurance Crime Bureau (NICB) is the nation's premier not-for-profit organization dedicated exclusively to fighting insurance fraud and crime.

NICB membership includes more than 1,200 property-casualty insurance companies, vehicle rental companies, auto auctions, vehicle finance companies, self-insured organizations and strategic partners.  Beyond our membership, our nearly 400 employees work with law enforcement agencies, technology experts, government officials, prosecutors, international crime-fighting organizations and the public to lead a united effort to prevent and combat insurance fraud and crime.

A career with the National Insurance Crime Bureau (NICB) is rewarding and fulfilling to people who have the passion to play an important role in combating insurance fraud and vehicle crime. At the NICB, we know our people are our competitive advantage, and so, we offer a work atmosphere that is second to none.

Position Purpose:

The Executive Assistant provides oversight and coordination to the President’s Office. The EA builds and maintains professional, efficient, and knowledgeable interactions with all members of the organization and external stakeholders.  Reporting to the President and Chief Executive Officer (CEO), and Senior Advisor to the President and CEO, the Executive Assistant works collaboratively with NICB leadership and other industry leadership stakeholders in various capacities.

This position is currently hybrid and requires on-site presence as needed to support the President’s Office. 

Competencies/Duties:

  • Provides specialized support to the President and CEO, and Senior Advisor on a wide range of project-based functions across the organization, as well as with internal and external stakeholders to schedule and coordinate meetings, events, and travel, prepare meeting materials, and coordinate logistics and event support.
  • Manages the President and CEO’s calendar and utilizes independent judgement and discretion when scheduling meetings and prioritizing requests.
  • Performs complex executive administrative duties including the handling of issues of a sensitive and confidential nature.
  • Provides context and background information on issues, and conducts research and gathers materials for projects, correspondence, and initiatives.
  • Assists with and facilitates prompt communication with other members of leadership in response to emergent or sensitive issues
  • Participates in meetings to ensure appropriate and responsive follow-up and accountability and facilitates resolution of matters requiring attention of the President’s Office.  Serves as a note-taker and distributes meeting notes as necessary. 
  • Coordinates the daily operations of the President’s Office, which includes maintaining the physical office space, ordering supplies or materials, and serving as the point of contact for guests.
  • Other duties as assigned. 

Position Requirements/Abilities:

  • Polished verbal and written communication skills 
  • Exceptional writing, editing and proofreading skills
  • Excellent attention to detail and organizational skills
  • Excellent time management and prioritization skills
  • Ability to demonstrate a calm, courteous and professional demeanor
  • Ability to work under pressure and in a variety of situations and with a diverse group of people
  • Strong sense of urgency and initiative and a demonstrated ability to make sound decisions without direction
  • Adaptability 

Education, Work Experience, Licensure: 

  • Three (3) years’ experience working in a fast-paced office environment, preferably supporting C-Suite executives 
  • Bachelor's degree preferred 
  • Demonstrated proficiency with Microsoft Office Suite

Supervisory Responsibilities:

This position has no direct reports.

Contacts:

  • NICB Employees
  • Law Enforcement Associations
  • Industry Associations

Environment/Physical Demands:

  • Ability to work non-traditional hours, including evening, early morning, and weekends as needed
  • Travel required


The NICB is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: NICB is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at the NICB are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.

National Insurance Crime Bureau

Address

Des Plaines, IL
60018 USA

Industry

Business

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