The National Housing Endowment, the philanthropic arm of the National Association of Home Builders (NAHB) is seeking an administrative professional who is interested in non-profit administration, management and fundraising.
As a Development Coordinator/Manager of Operations, you will be responsible for providing administrative support to ensure efficient operation of the office. You will also support the CEO, Director of Development and Communications, and National Housing Endowment Board of Trustees through a variety of tasks related to the organization, including meeting preparation, event planning, and management of multiple committees and donor relationships.
The ideal candidate will have a personality that enables them to work with a number of key Endowment stakeholders and juggle many competing priorities. Candidates should expect to frequently interact with major donors of the organization and develop strategic relationships both internally and externally.
Responsibilities (in no particular order):
· Program Implementation: With the National Housing Endowment staff to administer the Endowment’s Homebuilding Education Leadership Program (HELP), an initiative to provide funds to two-and four-year universities to create or expand residential construction management programs. This includes managing proposal submissions, maintaining relationships with and collecting progress reports from grant recipients, organizing committee deliberations, and managing committee and applicant communications. The Manager of Operations may be asked to join campus site-visits of grant applicants and award recipients when appropriate.
· Grant making: Responsible for managing the grant application process for multiple programs and forwarding qualified applicants to the appropriate committees for review. This includes grant requests for National Housing Endowment unrestricted funds as well as the Endowment’s restricted funds and scholarship programs.
· Restricted fund management: Includes tracking, with assistance from the accounting team at NAHB, grants and donor contributions. Scholarship fund management includes supervising all aspects of the programs directly administered by the National Housing Endowment. This includes preparing/marketing applications, communicating with individual scholarship committees, and communicating with students and professors to prepare all related correspondence and oversee disbursements of scholarships funds and necessary follow-up.
· Writing: Review and compose prospect and donor correspondence and grant proposals. Prepare meeting minutes and other summary documents.
· Information Management: Plan, implement, and maintain information systems congruent with National Housing Endowment’s administrative and fundraising needs including donor and subject files, mailing lists, and accounting records.
· Financial Management: Provide required documentation to the accounting team at NAHB and other NAHB staff to ensure proper audit preparation, 990 generation, budget drafting and tracking, 501(c)3 filings, gift management and tracking of pledges, and creation of financial reports for Board of Trustees.
· Meetings/Special Events: In conjunction with NAHB staff and outside vendors, plan and manage meetings and special events, and coordinate conference calls for Endowment committees. Produce related materials including agendas and electronic and hardcopy meeting packets; generating and collecting recommendations for speakers and guests; and reporting and coordinating development with staff, trustees, guests and speakers.
· Website/Social Media: Responsible for creating and maintaining content for the National Housing Endowment Facebook page and website. Content may include promotion of grant/scholarship opportunities, industry trends, skilled trades, etc.
· National Housing Endowment Board of Trustees meetings: Responsible for assembling all materials for advance packets in electronic and hardcopy format for all board and executive committee meetings as well as taking meeting minutes. Supervise arrangements for execution of meetings including meeting space, food and beverage, coordinating of presenters.
· 3-4 years of experience relating to job description
· Experience working with major donors
· Proven administrative or assistant experience
· Excellent written and verbal communication skills
· Basic accounting knowledge
· Knowledge of office management systems and procedures
· Excellent time management skills and ability to multi-task and prioritize work
· Attention to detail and problem-solving skills
· Research experience
· Strong organizational and planning skills
· Proficiency in MS Office and Excel
· Organizing and managing board meetings and other special events, including timely production and distribution of meeting materials