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Executive Assistant- Construction Industry

NW Recruiting Partners Bellevue, WA

  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Executive Assistant- Construction Industry

Bellevue, WA

Our client, a local construction firm, is looking for an Executive Assistant with construction industry knowledge that can support the Executive team, ensure compliance requirements, and dive into reviewing contracts and insurance files. As the Executive Assistant, you will find yourself wearing many hats – operating the front desk, working with the accounting department, onboarding employees, setting up meetings, and managing calendars. Ensuring compliance is current, accurate, and thorough is an integral part of the role since this will mitigate any risks for the company before a vendor is onsite at any project.

Our client is projecting significant growth ahead, so this is an exciting opportunity to join a quickly expanding organization with a passionate team. The ideal candidate is a team player, with a natural curiosity and inclination towards accuracy and quick thinking, and the ability to both take direction and lead when needed.

Executive Assistant Responsibilities:

  • Running compliance for all vendors and subcontractors before anyone is onsite at a project.
  • Ensure all contracts and subcontracts are signed and accurate, and that all vendors and subcontractors have current insurance and W-9s.
  • Review all vendor insurance files in detail for accuracy and completeness.
  • Working with the accounting department to ensure that daily compliance tracking is current and accurate.
  • Manage all basic office needs like reception, stocking office supplies, and ensuring the kitchen is clean.
  • Onboard new employees, purchase office equipment and software packages needed for team success (Office, MS Project, Procore, Blue Beam, Box, etc.).
  • Support the Executive Team, schedule meetings, and manage calendars.


Executive Assistant Qualifications:

  • 3+ years of experience as an Executive Assistant (previous experience running compliance and/or in construction industry preferred).
  • Proficiency in basic numerical equations and complex calculations; not intimidated by numerical decision making or processing charts and graphs.
  • Ability to work with time constraints and work at a brisk pace.
  • Have a generally outgoing and positive attitude and a desire to be a part of a team.
  • Show capacity for independent thinking and providing thoughtful feedback when needed.
  • Have a strong attention to detail while also focusing on profit issues, balancing the administrative side of work with the competitive.
  • College degree preferred.
  • Ability to process complex language and understand nuances within complex communication.

Company Description
We started recruiting in 1998. NW Recruiting Partners is a leading provider of construction, real estate, finance and operations professionals. Our services include direct-hire and contract/temporary offerings. NW Recruiting Partners is uniquely positioned to partner with our clients to consistently provide the best solution for their recruiting and hiring needs. Whether a Fortune 500 or start-up, our clients continually look to us to help solve their most complex project or staffing issues.

NW Recruiting Partners

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Bellevue, WA



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