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Administrative Assistant

NHE
Greenville, SC
  • Expired: May 06, 2021. Applications are no longer accepted.


                                                   

                                ADMINISTRATIVE ASSISTANT

                                                (Heritage Community - Greenville, SC)


Summary
To provide prompt and efficient administrative support for office staff and to help coordinate all activities related to the reception area at assigned property(s). 



I. ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Serve as receptionist for the front office. Provide administrative support for property staff to ensure that high-quality work is produced within established deadlines.
  • Handle all correspondence, incoming and outgoing mail, including confidential materials, in a professional and expedient manner.
  • Set up and maintain accurate files and records that may be easily accessed by staff. Ensure that all filing is updated in a timely fashion.
  • Greet visitors, answer all incoming telephone calls, and play an active role in organizing and prioritizing all front office activities.
  • Maintain office copiers and fax machines by keeping necessary supplies on hand and calling for repairs when necessary.
  • Monitor stock of forms and supplies for office staff and reorder as needed.
  • Assist with organizing meetings on or off-site to include scheduling supply/equipment assembly, follow up, and agenda/minutes/notes preparation and distribution.
  • As assigned by the Community Manager, perform administrative duties necessary to the day-to-day running of the office as a whole in a proactive and committed fashion.
  • Other duties may be assigned.
  • Attendance is an essential job function.
  • This job description does not list all functions and tasks. Job functions may be added, deleted, or modified at any time by your management team.



II. KNOWLEDGE, SKILLS AND ABILITIES

  • High School Diploma or equivalent preferred; or combination of education and experience.
  • Will interact regularly with members of management and technicians.
  • Must be able to deal with moderate to high levels of stress due to meeting deadlines, reprioritizing activities
  • Experience using organizational and administrative skills.
  • Ability to work with little direction maintaining confidentiality and professionalism.
  • Willingness and ability to learn additional software packages as required.
  • Excellent interpersonal and communications skills.
  • Ability to establish strong interpersonal relationships with team members.
  • Professional demeanour.
  • Must have excellent people and math skills.


III. SUPERVISORY RESPONSIBILITIES

None



IV. QUALIFICATIONS

Previous experience working at an affordable apartment community is a plus. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



V. EDUCATIONAL AND/OR EXPERIENCE

Two-year certificate from college or technical school; six months related experience and/or training; or equivalent combination of education and experience.



VI. LANGUAGE/MATHEMATICAL/REASONING ABILITY

- Ability to read and comprehend simple instructions, short correspondence, and memos.

- Ability to write simple correspondence.

- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.

- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.

- Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.

- Ability to deal with problems involving a few concrete variables in standardized situations.


One must be an experienced administrative professional who is dependable and highly organized with business maturity, discretion, enthusiasm, a positive attitude. The ideal candidate would be a self starter who can work independently and follow direction with sound judgment. Proficient reading and math skills are a must.



VII. PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to stand, walk and sit. The employee is occasionally required to reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually moderate.



VIII. WORKING CONDITIONS AND ENVIRONMENT

While performing the duties of this job, the employee primarily works indoors from the NHE, Inc. on-site property office. The employee will regularly work in a highly mobile environment in performance of the above duties and responsibilities. The noise level in the work environment is usually moderate.



IX. POLICIES AND PROCEDURES

The employee in this job must be knowledgeable about the company's policies and procedures as described in the company Employee Handbook.



BENEFITS


All full-time employees are eligible to participate in our benefits program.  NHE offers:


  •  Health Insurance (HDHP or PPO)
  • Vision Insurance
  • Short-Term Disability
  • Long-Term Disability
  • Group Life Insurance
  • Health Savings Account (offered for HDHP plan)
  • Flexible Spending Account (FSA)
  • Employee Assistance Program (EAP)
  • 401k Retirement plan
  • 11 Paid Holidays (includes Birthday Holiday)
  • Up to 130 hours of PTO


 EOE                     


NHE

Address

Greenville, SC
29607 USA

Industry

Business

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