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Manager, Office Services and Facilities"

NEA Member Benefits Washington, DC
  • Posted: over a month ago
  • Full-Time
  • Benefits: dental, life_insurance, medical, vision, 401k
Job Description

**Job is in Gaithersburg, MD

Overview:

This position is responsible for managing the staff of the Office Services Department; managing the company’s 76,000 square foot office building; and working with current and potential tenants on leases. Plans, evaluates, and directs changes to the building, grounds, and the office environment. Manages staff responsible for fulfillment of marketing materials, building engineering, photocopy, reception, and other office services.

RESPONSIBILITIES:

Office Services Management

Develop and coordinate office operations and procedures. Manage the daily operations of the office services unit, including mail and courier services, photocopy, reception, purchasing, supplies, conference rooms and other office services. Maintain open and positive communications with personnel to identify and meet the company’s needs.

Manage the Office Services staff. Plan staffing needs and requirements, hire, contract, reassign, retain and terminate staff. Coordinate personnel assignments. Coordinate work performed as contracted services. Conduct employee performance reviews. Support personnel development and provide leadership.

Manage the acquisition, installation, operation, maintenance and disposition of furniture and equipment. Establish standards, policies and procedures for the purchase of furniture and evaluate the furniture and equipment performance. Manages the inventory and utilization for office furniture and space. Manage the day-to-day fulfillment and data entry operations for NEA MB, MIT & SEIU.

Facilities Management:

Manage the acquisition, installation, operation, maintenance and disposition of building systems. Assess the facility’s need for building systems, monitor and evaluate how well building systems perform organization’s goals.

The Manager is also responsible for ensuring that the processes and equipment needed to run the facility at the optimal level are developed and secured. Will oversee contract personnel assigned to facility, including a Building Engineer and other contractors.

Develop and implement practices that promote and protect health, safety and security, the quality of work life, the environment and organizational effectiveness. Assure the facility and its operations comply with laws and regulations. Provide training to maintain the safe and effective use of the facility.

Conduct capital repair/replacement planning and implementation. Interpret the overall business goals and the corporate strategies used to accomplish those goals. Develop, maintain and evaluate long, interim and short-term facility plans. Conduct cost/benefits analysis on products or equipment.

Plan and manage all phases of construction, renovation, relocation or other projects. Define the scope of the project. Develop the project plan and generate alternative strategies. Develop bid specifications and implement bid and selection process. Coordinate project tasks, monitor the project and evaluate the results of the project. Communicate project status and results to executive management.

Perform the Property Management function. Work with Tenants and Brokers. Manage and implement the real estate planning process and assets. Evaluate and recommend actions on real estate options and alternatives. Manage the real estate lease portfolio. Maintain real estate documents. Evaluate the effects of proposed real estate changes on different business units. Evaluate Tenant Build-outs and alterations.

General and Financial Management

Manage the finances of the office and facility. Analyze financial information. Prepare and manage the budget. Monitor revenues and expenditures to contain costs. Identify and implement efficiencies in operations. Review and approve invoices in accordance with contracts.

REQUIRED QUALIFICATIONS:

· Bachelor’s Degree in a relevant field.

· Appropriate Professional Certification is preferred, but not required.

· Knowledge of facilities management and tenant/real estate management and ability to develop and administer procedures in these areas.

· Experience in writing and evaluating proposals and reports.

· Five years’ experience in office operations

· Five years’ experience in facilities management.

· Three years’ experience managing a staff.

· Three years’ experience developing and monitoring a budget.

· Excellent planning and organizational skills. Ability to develop a comprehensive plan, evaluate company needs, determine operational strategies, and follow through to conclusion.

· Working knowledge of electrical, mechanical, HVAC and other related systems. Ability to understand architectural/construction documents, floorplans, and technical drawings.

· Excellent written and verbal communication skills.

· Basic knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

OTHER POSITION CONSIDERATION:

This position may work outside normal business hours to address facility needs at non-work scheduled hours (e.g. weekends, after or before scheduled business hours, scheduled holidays or scheduled building closure) to minimize the impact to the normal business environment or when emergency repairs and maintenance are required.

· Position requires the manager to have own transportation as the manager may at times be required to be on call to respond to emergency maintenance situations.

· Some travel may be required.

Exempt position.

 

Company Description
NEAMB is a dynamic marketing company located in Gaithersburg, Maryland. In addition to a unique and friendly work culture, NEAMB offers its employees a comprehensive benefits package. Benefits include healthcare and dental coverage, generous vacation and leave time, a 401(k) plan, retirement programs, a tuition assistance program and a student loan repayment benefit. We even help pay for your gym membership!
NEA's Member Benefits is an Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected status.
If you think this opportunity is for you, then we invite you to apply online at www.neamb.com/careers or send me an email at nmitchual@neamb.com
We look forward to hearing from you.

NEA Member Benefits

Why Work Here?

NEA Member Benefits is a cool place to work. The culture and the environment is amazing. Employee and management relations are very cordial

NEAMB is a dynamic marketing company located in Gaithersburg, Maryland. In addition to a unique and friendly work culture, NEAMB offers its employees a comprehensive benefits package. Benefits include healthcare and dental coverage, generous vacation and leave time, a 401(k) plan, retirement programs, a tuition assistance program and a student loan repayment benefit. We even help pay for your gym membership! NEA's Member Benefits is an Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected status. If you think this opportunity is for you, then we invite you to apply online at www.neamb.com/careers or send me an email at nmitchual@neamb.com We look forward to hearing from you.

Address

Washington, DC
USA

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