Skip to Main Content

Accounting Manager

Mystic Valley Elder Services Malden, MA

  • Expired: over a month ago. Applications are no longer accepted.
Job Description

The Accounting Manager assists the Finance Director in the management and administration of the accounting activities of the Agency including but not limited to monthly reporting and closing, general ledger, payables/receivables, cash receipts and payroll. The Accounting Manager also handles the day-to-day financial operations of the agency in the absence of the Director of Finance.

Positions supervised: Staff Accountant/ Accounting Coordinator

Assist the Director of Finance with:

  • Timely preparation of monthly financial reports
  • Monthly closing process of the Agency's books and ensures that the month's income / expenses, prepaids, and accruals are appropriate
  • Monitoring those income/expenses and researches and identifies any significant deviations
  • from prior periods and budgetary amounts
  • Development of policies and procedures relative to the fiscal, accounting and payroll
  • functions of the Agency
  • Development of adequate internal controls as they relate to the department
  • Preparation/development of the Agency budget for all programs.
  • Review quarterly 941 payroll returns and compare to general ledger salary accounts for reasonableness.
  • Perform monthly balance sheet account analysis.
  • Perform budget vs actual analysis on a monthly basis.

Department assistance:

  • Handle day-to-day financial operations of the agency in the absence of the Director of Finance.
  • Provide backup for finance department positions.
  • Participate in the orientation and training process for new staff.


  • Track cash flow activity.
  • Manage cash receipts.
  • Responsible for distributing and reconciling the petty cash account.
  • Reconcile all bank accounts in a timely manner

AP / AR:

  • Manage all accounts payable/receivable
  • Review all coding, signature and cost information for invoices and receipts.
  • Respond to unresolved questions pertaining to accounts payable/receivable.
  • Assist with the processing of Provider Invoices

General ledger:

  • Manage the timeliness and accuracy of all data in the general ledger.
  • Review and reconcile all subledger activity and upload to general ledger.
  • Prepare and enter month end reallocation and closing entries.
  • Review all coding, signature and cost information for invoices and receipts.
  • Maintain an updated chart of accounts.
  • Maintain a listing of fixed asset items and depreciation schedules.
  • Coordinate information for year-end audit activities.


  • Review bi-weekly payroll to ensure accuracy for Director of Finance final approval.
  • Prepare manual payroll checks if required.
  • Act as the back up in preparing, updating and maintaining the payroll.
  • Prepare detail for miscellaneous payroll withholding for accounts payabele
  • produce cumulative employee paid time off reports and distribute to department managers.


  • Bachelor's degree in Accounting or related field plus 3 years of experience, or 5-7 years of relevant experience.
  • Experience managing staff.
  • Knowledge of Uniform Financial Reporting requirements as mandated by the Commonwealth of Massachusetts.
  • Knowledge of not-for-profit accounting.
  • Strong analytical and problem solving skills; attention to detail.
  • Strong verbal and written communication skills.
  • Project management experience.
  • Experience with federal and state contracts.
  • Ability to manage multiple tasks.
  • Excellent organizational skills

Computer Skills:

  • Proficient in Microsoft Access, Excel, Outlook and Word;
  • Working knowledge of FRX financial reporting software
  • Working knowledge of ADP payroll systems
  • Working knowledge of Microsoft SL accounting system, preferred

Mystic Valley Elder Services is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Posted by ApplicantPro

Mystic Valley Elder Services


Malden, MA
02148 USA


Finance and Insurance

View all jobs at Mystic Valley Elder Services