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Legal Administrative Assistant

Mugg Winston Edmond, OK
  • Expired: over a month ago. Applications are no longer accepted.

This position, Legal Administrative Assistant, works directly under the Attorney Team. It is a full-time non-exempt position.

General Information:

  • Hours are Monday - Friday, 8:00 am to 5:00 pm;
  • Position opens August 5, 2019;
  • Generous benefits package.

Education & Experience Requirements:

  • Bachelor's degree preferred;
  • High school diploma, or equivalent, required;
  • Must be authorized to work in the US;
  • At least one year of office experience required;
  • Previous legal or executive assistant experience preferred.

Skills:

Our Legal Administrative Assistant must possess:

  • Excellent interpersonal, communication, and customer service skills;
  • Ability to work independently with minimal instruction or in a team environment
  • Ability to operate multi-line telephone systems, computers, printers, scanners, and copiers;
  • Ability to handle deadlines and frequent interruption;
  • Strong spelling and grammar skills;
  • Familiarity with word processing, spreadsheets, and billing platforms;
  • Ability to learn computer programs quickly;
  • Familiarity with legal terms and jargon and an understanding of various office forms and legal documents is preferred but not required.

Duties:

  • Greeting clients and visitors and answering visitor inquiries;
  • Answering and routing incoming calls on a multi-line telephone system;
  • Maintaining the waiting area and other public areas;
  • Prepare coffee & tea throughout the day;
  • Conduct office rounds to pick up mail and other assignments;
  • Scanning, photocopying, faxing and filing documents;
  • Collecting and routing mail and packages;
  • Scheduling meetings, other appointments, and maintaining the daily calendar;
  • Billing;
  • Data entry;
  • Word processing;
  • Creating and closing client files;
  • Maintaining accurate and up to date data in physical files and online client management programs;
  • Running errands;
  • Making court runs and filing documents with the court;
  • Drafting simple correspondence;
  • Miscellaneous proof-reading, copying, and phone calls;
  • Constructing client binders;
  • Updating documents for signings;
  • Assist attorneys in planning for upcoming weeks

Personal Traits:

Since our Legal Administrative Assistant is often our visitors' first business contact with our office, a professional appearance and polished demeanor are important. Other personal traits necessary to the job are:

  • Respect for confidentiality and discretion;
  • Attention to detail;
  • Positive, upbeat attitude;
  • Patience in dealing with occasional difficult visitors;
  • Adaptability;
  • Humility;
  • Dependability.

Benefits & Compensation:

  • Starts at $12.50-$14/hr with the opportunity to transfer to salary and/or increase after a 60-day and a 6-month review;
  • Health insurance;
  • Vision insurance;
  • Dental insurance (optional);
  • 401(k) with up to 3.5% match;
  • Life insurance policy;
  • Short-term disability insurance;
  • Long-term disability insurance;
  • Up to 12 days of PTO per year.

Physical Demands and Working Conditions:

  • Occasional - standing, lifting, and carrying
  • Frequent - walking, noise, and talking
  • Constant - sitting
  • Requires little physical effort.

Mugg Winston does not and shall not discriminate because of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, genetic information, marital status, sexual orientation, veteran or military status, or other protected classifications in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients.

Mugg Winston

Why Work Here?

Mugg Winston offers an empowering culture, comprehensive benefits, and cake at least once a month!

Mugg Winston is an Edmond-based law firm specializing in Estate Planning and related matters. We meet with clients to help evaluate and pursue legal strategies that meet philanthropic, business, and wealth transfer goals, while simplifying estate plans wherever possible. We partner with clients in all stages of life and are here when life’s circumstances change. Mugg Winston team members are committed to outstanding service, innovation, and willingness to take on challenges. Our firm strives to cultivate an environment focused on teamwork, encouragement, and both personal and professional development. It is our intent to create a culture of inclusion and promote the personal well-being of our team members while working together to provide the best possible service to our clients. We are committed to maintaining a positive environment filled with kindness and hard work.

Address

1008 S Bryant Ave., Suite 100, Edmond, OK 73034
Edmond, OK
USA

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